JOB DESCRIPTION

Job Title: Executive Assistant / SOP Specialist

Are You an Organized, Technically Savvy Problem-Solver?
Do you excel at creating streamlined processes and supporting business growth with innovative marketing and branding strategies? If you’re a creative problem-solver who thrives in a dynamic, supportive environment, read on!

About Us:

Founded in 2015, Brent Nickel Insurance Agency is committed to providing exceptional insurance solutions that protect what matters most to rural families and businesses. Led by Brent Nickel, a seasoned agent with a background in construction and over a decade of experience in insurance, our agency is expanding from Iowa into Illinois, Minnesota, and Missouri. Our mission is to deliver personalized, high-quality insurance services with integrity, helping families and businesses thrive.

As a team, we focus on building long-term relationships with our clients through direct engagement and a steady lead pipeline. If you’re looking for a role where you can contribute to the growth of a community-focused company, this is the place for you.

Job Description:

As an Executive Assistant and SOP Specialist, you will play a key role in supporting our clients' marketing and operational growth. Your primary focus will be creating and organizing Standard Operating Procedures (SOPs), developing AI-driven marketing content, and enhancing our virtual branding efforts. You’ll also help organize processes in Notion, ensuring a system that’s both efficient and visually appealing.

This is a part-time, remote position, offering flexibility to work around standard business hours while also having time for independent tasks.

Key Responsibilities:

• Develop, document, and organize SOPs with minimal guidance

• Assist with creating AI-driven content and support virtual branding and marketing initiatives

• Build and maintain a Notion-based system for streamlining SOPs

• Support cold-calling efforts and coordinate appointment setting

• Design and implement consistent virtual marketing assets for client branding

Qualifications:

• Strong organizational and communication skills

• Experience with Notion, AI tools, MS Office, and social media platforms

• Ability to translate high-level ideas into actionable, organized steps

• Capable of working autonomously and delivering quality results

• Problem-solving skills in dynamic, evolving situations

Tools You Will Use:

• Notion

• AI content generation tools

• Microsoft Office Suite (Word, Excel, PowerPoint)

• Social media platforms (Facebook, LinkedIn, etc.)

Working Hours:

• This is a part-time position (20 hours per week). Some tasks will be performed during business hours in CST, while other tasks (such as content creation) can be done during flexible hours. Some cold-calling work may need to occur in the mid-to-late afternoon (CST).

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Preferred Traits:

• Technically savvy and resourceful

• Proactive and solution-focused

• Strong interpersonal skills

• Highly organized and detail-oriented

Non-Negotiables:

• Screenshot and productivity tracking required

• Credit score (Credit check required)

• Schedule flexibility to align with CST, including mid-afternoon hours

• Must have reliable internet and home office setup

Benefits:

• Paid 30 business days of training focused on mindset and skillset

• Work-from-home opportunity

• 7th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with a community of skilled VAs

• Weekly payments

How to Apply: Please respond to the following questions to help us assess if you're a good fit for the role:

• Who is the most influential person in your life, and how did they impact you?

• What’s the toughest obstacle you’ve encountered, and how did you overcome it?

• How do you define success in both your personal and professional life?

• Tell us about a time when you made a mistake at work. How did you handle it?

• Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere?

• Can you share an example of a time you had to come up with a creative solution to a problem with limited resources?

Why Join Us?

We invest in our VAs' professional and personal growth through dedicated training and a supportive community. Join us and work remotely with like-minded professionals while enjoying consistent rewards for exceptional performance.

Apply now to be a part of a team where your skills truly make a difference!