JOB DESCRIPTION

About Us:
A premier events company based in NYC, specializing in corporate events, social events, charities, conferences, and more. Our mission is to deliver exceptional experiences and create memorable events for our clients.

We are seeking an experienced Executive Assistant/Project Manager to join our dynamic team. The ideal candidate will provide strategic support, excel in project management, and effectively coordinate teams to drive company growth and success.

Position: Executive Assistant/Project Manager

Hourly Rate: $5

Working Hours: 10:30 am – 3:30 pm EST (EASTERN STANDARD TIME)

Key Responsibilities:

• Strategic Support: Assist in developing and implementing strategic plans to achieve sales targets and company growth objectives.

• Project Management Excellence: Utilize Monday.com or similar project management tools to track and execute multiple projects successfully.

• Team Coordination: Effectively communicate and motivate staff, ensuring alignment with goals and contribution to company success.

• Operational Organization: Maintain an organized workflow, managing schedules, and ensuring efficient day-to-day activities.

• Memory Mastery: Demonstrate a fantastic memory for project details, deadlines, and staff responsibilities.

• Brain Dump Facilitation: Conduct brain dumps to capture and organize thoughts, ideas, and tasks for senior management.

• Project Oversight: Assign projects and monitor progress to ensure timely completion.

• Meeting Management: Conduct weekly meetings to review project status, discuss challenges, and ensure team accountability.

• Effective Communication: Articulate project goals, provide clear instructions, and offer feedback and support to the team.

• Sales Strategy Support: Collaborate with the sales team to refine strategies and contribute to overall sales growth.

• Process Improvement: Continuously seek and implement process improvements to enhance productivity.

• Customer Service Oversight: Maintain high satisfaction levels and encourage repeat business through effective customer service.

• Financial Monitoring: Assist with budget tracking and financial oversight to ensure projects stay within allocated resources.

• Compliance and Standards: Ensure all operations comply with industry regulations and maintain high standards of quality and efficiency.

• Adaptability and Change Management: Agile in adapting to changes, leading through transitions with resilience.

• Social Media Management: Create engaging social media content (video and graphics) and manage client social media platforms.

Qualifications:

• Proven experience as an Admin Assistant, Project Manager, or similar role, managing multiple projects successfully.

• Expertise in using Monday.com or equivalent project management tools.

• Exceptional organizational skills and a fantastic memory.

• Outstanding communication abilities to motivate staff and maintain high team morale.

• Ability to facilitate brain dumps for strategic planning and task delegation.

• Capability to work closely with management to streamline operations and achieve company goals.

Tools You Will Use:

• Monday.com

• Google Docs

• Word/Excel

• Canva

• Illustrator

• Premier

• Indesign

Non-Negotiables:

• Screenshot and productivity tracker required

• Graveyard Shift (Philippine Time)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

​Why Join Us?

You’ll be part of a supportive and growth-driven team. We offer flexibility with remote work, access to ongoing training, and the opportunity to collaborate with passionate professionals. Your contributions will directly impact our success, and you'll be recognized for your hard work. Plus, we provide weekly payments and paid training to help you thrive.

How to Apply: Ready to take the next step in your career, apply now by sending us:

• Your Name

• Resume Link

• WhatsApp No

• Portfolio

Also, please answer the following questions to help us determine if you’re a good fit for the role:

1.Who is the most influential person in your life and how did he/she impact you?

2.What is the toughest obstacle you have encountered in life? Did you overcome it? How?

3.How would you define success in your personal & business life?

4.Can you tell me about a time when you made a mistake at work? How did you handle it?

5.Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?

6.Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?