JOB DESCRIPTION

Are You a Proactive Problem Solver with a Passion for Organization and Creativity

About Us:

This Agency led by a recognized strategist with a dedication to impactful topics like water safety and drowning prevention. Founded by an industry leader who’s also the creator of CPR Party™, we combine expertise in sensitive and mission-driven initiatives with a commitment to building supportive, authentic client relationships. We’re looking for a Virtual Assistant who’s as passionate about making a difference as we are.

Job Description:

We are seeking a skilled and motivated Executive Assistant to join our team. In this role, you’ll provide essential administrative and organizational support, streamlining systems and processes to ensure smooth day-to-day operations. You’ll handle both professional and personal tasks, working closely with leadership to manage communications, scheduling, and more. This is a full-time role, perfect for someone who thrives in a fast-paced, independent environment and enjoys a balance of structure and creativity.

Key Responsibilities:

• Organize, prioritize, and maintain email and calendar systems for seamless scheduling

• Ensure efficiency with tools like Calendly, Outlook, and HoneyBook to schedule meetings and manage proposals/invoicing

• Track and organize expenses for accounting purposes

• Book travel arrangements and maintain organized travel itineraries

• Assist with marketing tasks, including sending newsletters, scheduling social media posts, and following up on sales leads

• Prepare blog posts and update LinkedIn and website content

• Proactively assist with tasks like setting reminders, managing school and camp schedules, and other personal calendar tasks

Qualifications:

• Excellent organizational and multitasking skills, with a strong attention to detail

• Ability to work proactively and independently, offering solutions when needed

• Strong communication skills and a people-oriented mindset

• Experience with tools like HoneyBook, SproatSocial, and Outlook is preferred

• Previous experience in executive support, virtual assistance, or a similar role is an advantage

Tools You Will Use:

• HoneyBook, SproatSocial, Outlook

Working Hours:

• Full-time, 40+ hours per week

• Shift: 8 AM - 5 PM EST (Graveyard Shift)

Preferred Traits:

• Problem-solver with a proactive approach

• Persistent in follow-up and committed to completing tasks

• Detail-oriented, with the ability to think creatively

• Able to work independently and take initiative in anticipating client needs

Non-Negotiables:

• Screenshot and productivity tracker required

• Adherence to scheduled work hours (Graveyard Shift in the US timezone)

Benefits:

• Paid 30 business days of training focused on both mindset and skillset

• Work-from-home opportunity

• Bonuses for the 7th month, anniversary, and performance milestones

• Access to ongoing training resources

• Collaboration with an excellent community of VAs

• Weekly payment

How to Apply: If you’re a highly organized and enthusiastic individual ready to bring efficiency and creativity to our team, we want to hear from you. To apply, please answer the following questions to help us understand if you’re the right fit:

• Who is the most influential person in your life, and how did they impact you?

• What is the toughest obstacle you’ve encountered in life? How did you overcome it?

• How would you define success in your personal and business life?

• Can you tell us about a time when you made a mistake at work and how you handled it?

• Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere?

• Share an example of a time when you created a solution to a problem with limited resources.​

Why Join Us?

Join us, where your work contributes to projects with purpose and impact. We value our team and support your success, offering a dynamic, mission-driven workplace. Apply today to take the next step in your virtual assistant career with us!