JOB DESCRIPTION

About Us:

At Phyllis Song Consulting, we specialize in connecting passionate individuals with opportunities to thrive as Virtual Assistants. We provide comprehensive training, a supportive community, and access to resources to ensure your success. Join a growing network of skilled professionals working with innovative and inspiring clients around the world!

Job Description:

As an Executive Assistant, you will be the linchpin of our client's professional and personal operations. This role requires someone who thrives on solving challenges, building relationships, and keeping projects on track. The ideal candidate will be creative, proactive, and have a passion for personal and professional development.

Key Responsibilities:

• Manage personal and professional calendars, travel arrangements, and expenses.

• Oversee partnership communications, including calendaring, email management, and project tracking.

• Develop and manage dashboards, target lists, and CRM systems.

• Execute system development for streamlined operations.

• Strategize and pitch outbound client communications.

• Liaise with third-party contractors for scheduling, payments, and onboarding.

• Manage client accounts and services end-to-end.

• Handle accounts payable/receivable and invoicing via Xero.

• Update and maintain websites through Active Campaign, Square Space, and Kajabi.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.

• Exceptional organizational skills with an eye for detail.

• Strong written and verbal communication skills.

• Ability to multitask and manage multiple projects.

• Tech-savvy with proficiency in Google Workspace, Xero, and CRM platforms.

• Experience with partnership communications and contract management.

• Passion for personal development and a positive outlook.

Tools You Will Use:

• Google Workspace (Docs, Sheets, Gmail, Calendar)

• Xero Accounting Software

• Active Campaign, Square Space, Kajabi

Working Hours & Compensation:

• Part-Time: 10-19 hours per week.

• Graveyard Shift: 6:00 AM – 5:00 PM Pacific Standard Time (flexible schedule).

• Hourly Rate: $5 per hour.

Preferred Traits:

• Initiative-driven and a natural problem solver.

• Cheerful, optimistic, and supportive team player.

• Relatable, personable, and approachable.
• Flexible and adaptable to dynamic schedules

• Thoughtful and passionate about contributing to a growing brand.

Non-Negotiables:

• Screenshot and productivity tracker required.

• Must adhere to the set working hours.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 7th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

Apply now to take your career to the next level!