JOB DESCRIPTION

Job Description:

Are you a proactive, organized, and detail-oriented individual with a knack for anticipating needs and coordinating complex schedules? We are currently seeking a dynamic Executive Assistant to provide high-level support to our results-driven CEO in a fast-paced environment. If you thrive under pressure, enjoy working independently, and excel in managing tasks autonomously, this role is perfect for you! The CEO has a distinct DI DISC profile and we are specifically seeking a candidate with a DC DISC profile—someone who can maintain control over various moving pieces and deliver exceptional support.

Key Responsibilities:

Administrative Support:

• Manage the CEO's complex calendar, schedule meetings, and coordinate travel arrangements (domestic and international).

• Prepare meeting agendas, organize materials, and track follow-up actions.

• Handle email management, filter and prioritize communications, ensuring the CEO’s inbox is organized.

Project Management:

• Plan, coordinate, and execute projects in a timely manner, ensuring deadlines are met.

• Track progress on key initiatives, providing regular reports on the status of ongoing projects.

• Coordinate tasks across departments and with external stakeholders, ensuring seamless execution.

Communication & Correspondence:

• Serve as the primary point of contact between the CEO and internal/external parties.

• Draft and edit correspondence, reports, and presentations on behalf of the CEO.

• Prepare meeting notes and ensure decisions and actions are communicated promptly.

Travel & Event Coordination:

• Organize detailed travel itineraries, including logistics for domestic and international trips.

• Plan and coordinate events, conferences, and team-building activities, ensuring all details are managed efficiently.

Confidentiality & Discretion:

• Handle sensitive information with the highest degree of confidentiality and professionalism.

• Make informed decisions and represent the CEO when required.

Process Improvement:

• Identify opportunities for operational improvements and implement solutions to optimize workflows.

• Manage systems to track tasks, deadlines, and progress, ensuring smooth operations.

Qualifications:

• Experience: At least2 years as an Executive Assistant supporting senior executives or C-level personnel.

• Tech Skills: Proficient in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook),Google Workspace(Docs, Sheets, Gmail, Calendar), and ClickUp(required).

• Communication: Strong English communication skills, both written and verbal.

• Time Management: Ability to efficiently manage multiple tasks and meet tight deadlines.

• Problem-Solving: Proactive decision-making ability, with a solutions-focused mindset.

• Attention to Detail: High level of accuracy in task execution and document management.

• Adaptability: Comfortable working with shifting priorities in a dynamic environment.

• Discretion: Ability to handle confidential information responsibly and with professionalism.

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Tools You Will Use:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Google Workspace (Docs, Sheets, Gmail, Calendar)

• ClickUp (Required for project management)

• Go High Level (Database management)

• Zoom and Microsoft Teams for virtual meetings

Working Hours & Compensation:

• Full-Time Position

• 8:00 AM – 4:00 PM New Zealand Time

• Monday to Friday

• Hourly Rate: $5

Preferred Traits:

• Proactive and organized, with strong interpersonal skills.

• High emotional intelligence for managing sensitive dynamics.

• Experience coordinating complex travel and events.

• Ability to align tasks with business outcomes and contribute to goal achievement.

Non-Negotiables:

• Screenshot and productivity tracker required

• Graveyard shift (Philippine Time)

Benefits:

• Paid 30 business days of training(focus on mindset and skillset)

• Work-from-home opportunity

• Bonuses(7th month, anniversary, and performance-based)

• Access to training resources for continuous growth

• Collaborate with a vibrant community of like-minded professionals

• Weekly payment

Also, please answer the following questions:

• Who is the most influential person in your life and how did they impact you?

• What is the toughest obstacle you’ve encountered in life? Did you overcome it? How?

• How would you define success in your personal and business life?

• Can you tell me about a time when you made a mistake at work? How did you handle it?

• Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?

• Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?

We’re excited to hear from you and look forward to welcoming you to our team!