JOB DESCRIPTION

Are you a detail-oriented problem solver with a knack for organization and creativity?

About Us:

At Phyllis Song Consulting, we believe in empowering Virtual Assistants to succeed in their roles while enjoying a fulfilling and flexible work environment. We connect talented individuals with dynamic opportunities, offering robust training, support, and a vibrant community of professionals.

Job Description:

We are hiring a Virtual Personal Assistant to support a Real Estate Construction and Development Company and Property Management Company. This is a full-time, remote position requiring exceptional organizational skills, problem-solving abilities, and the ability to work independently.

The ideal candidate will have a passion for organization, proficiency in property management tools, and a flexible schedule to accommodate business needs, including occasional weekend or evening tasks.

Key Responsibilities:

1. Bookkeeping & Record Keeping:

   • Manage invoices and track expenses.

   • Maintain financial records and generate reports.

   • Monitor budgets to ensure accuracy.

2. Tenant Communication:

   • Respond to tenant inquiries, maintenance requests, and notices.

   • Coordinate with vendors for maintenance and ensure timely resolution of emergencies.

3. Contract Management:

   • Draft, review, and manage real estate contracts.

   • Track contract deadlines and ensure compliance.

4. Calendar & Scheduling:

   • Organize business and personal schedules.

   • Monitor deadlines for construction and tenant leases.

5. Real Estate & Property Management Support:

   • Schedule live property showings and coordinate with on-site representatives.

   • Update property listings and marketing materials.

   • Oversee property maintenance and vendor follow-ups.

Qualifications:

• Fluency in English; Spanish is a plus.

• Experience as a personal or virtual assistant in real estate or property management.

• Proficiency with Google Sheets, Asana, and Buildium.

• Strong organizational and time management skills.

• Availability for flexible work hours, including evenings and weekends.

Tools You Will Use:

• Google Sheets

• Asana

• Buildium

Work Schedule and Compensation:

• Rate: $5 per hour.

• Work Days: Monday to Friday.

• Work Hours: 8:00 AM to 4:00 PM EST (some flexibility for nights and weekends may be required).

• Hours Per Week: 40 hours.

Preferred Traits:

• Highly organized and detail-oriented.

• Proactive problem solver.

• Creative thinker with excellent communication skills.

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score check required.

• Graveyard shift based on U.S. time zones.

Benefits:

• Paid 30 business days of training (focused on mindset and skillset).

• Work-from-home opportunity.

• Access to training resources.

• Collaborate with a vibrant community of VAs.

How to Apply:

Are you ready to showcase your skills and make a difference in a rewarding virtual assistant role?. We look forward to welcoming you to our team!