JOB DESCRIPTION

Do you thrive in a dynamic environment, love solving problems, and enjoy keeping things organized?

About Us:

We've been providing personalized professional tax and accounting services in and around the Long Beach, NY area. We value the special business and personal relationships we’ve built with our clients since that time. We go the extra mile to offer the custom-tailored tax, payroll, insurance and accounting service insight, support, and guidance that you need. As a small firm of dedicated accounting professionals, we focus on serving the unique needs of our clients on a one-to-one basis. We are accessible, flexible, and personal, and we make your business our business.

Job Description:

We are looking for two highly organized and proactive Executive Virtual Assistants to join our team. The ideal candidates are problem solvers, have strong attention to detail, and can efficiently manage administrative tasks in a fast-paced, ever-evolving environment.

Key Responsibilities:

• Managing emails, organizing inboxes, and responding as necessary

• Adding files and tasks to workflow software for seamless operations

• Ensuring accuracy and efficiency in administrative duties

• Supporting the team by handling clerical and organizational tasks

• Collaborating with team members to ensure smooth daily operations

Qualifications:

• Strong organizational and multitasking skills

• Excellent communication and problem-solving abilities

• Ability to adapt and remain flexible in a changing work environment

• A positive mindset and willingness to ask follow-up questions

• Experience with Outlook and Excel preferred (Canopy experience is a plus; training will be provided)

Tools You Will Use:

• Outlook

• Excel

• Canopy (training available)

Working Hours:

• Full-Time (40 hours per week)

• 9 AM - 5 PM Eastern Time

• Graveyard Shift (For Philippine-based applicants)

Preferred Traits:

• Diligent and detail-oriented

• A people person with excellent interpersonal skills

• Able to maintain a positive attitude under pressure

Non-Negotiables:

1. Screenshot and productivity tracker required.

2. Credit score check required.

3. Must be available to work during US business hours (Eastern Time) - Graveyard Shift.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 7th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

How to Apply:

If you believe you are the perfect fit for this role, apply now and take the next step in your VA career! Please answer the following questions to help us determine if you’re a good fit for the role:

1. Who is the most influential person in your life and how did he/she impact you?

2. What is the toughest obstacle you have encountered in life? Did you overcome it? How?

3. How would you define success in your personal & business life?

4. Can you tell me about a time when you made a mistake at work? How did you handle it?

5. Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?

6. Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?

Why Join Us?

Be a part of a growing community of highly skilled Virtual Assistants, work with reputable businesses, and enjoy the flexibility and benefits that come with a remote career. Apply now and start your journey with Phyllis Song Consulting!