JOB DESCRIPTION

Job Description:

We are looking for a highly organized and proactive Administrative Virtual Assistant to support our team. You will be responsible for managing administrative tasks, ensuring accuracy in financial processes, and improving operational efficiency.

Key Responsibilities:

• Manage multiple Gmail accounts

• Prepare and review timesheets for payroll using Canopy

• Create and process invoices in Canopy

• Enter and categorize monthly expenses into Canopy

• Organize and manage various checklists using Google Sheets

• Create SOPs using Loom for newly developed administrative procedures

• Maintain and manage employee attendance forms

• Ensure smooth administrative operations and assist with other related tasks as needed

Qualifications:

• Strong organizational and time management skills

• High attention to detail and accuracy

• Excellent problem-solving abilities

• Ability to take initiative and work independently

• Strong communication and interpersonal skills

• Adaptable and quick to learn new tools and processes

• Experience with bookkeeping or administrative tasks is a plus

Tools You Will Use:

• Canopy

• GSuite (Gmail, Google Sheets, Google Docs, etc.)

• Notion

• Loom

Working Hours & Compensation:

• Part-Time: 20 hours per week

• Schedule: 10:00 AM - 2:00 PM PST (with potential to increase to 6 hours/day)

• Hourly Rate: $5 per hour

Preferred Traits:

• Detail-oriented

• Reliable and punctual

• Proactive and able to take charge of tasks

• Team player with strong communication skills

• Honest and trustworthy

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score check required

• Graveyard Shift: US Timezone (PST)

Benefits:

-Paid 30 business days of training (focused on both mindset and skillset).

-Work-from-home opportunity.

-7th-month, anniversary, and performance bonuses.

-Access to training resources.

-Collaborate with an excellent community of VAs.

-Weekly payment.

-Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year, opt between Philhealth or HMO.

How to Apply:

-If you’re ready to take on this role and make an impact, apply today!

-Also, please answer the following questions to help us determine if you’re a good fit for the role:

-Who is the most influential person in your life and how did he/she impact you?

-What is the toughest obstacle you have encountered in life? Did you overcome it? How?

-How would you define success in your personal & business life?

-Can you tell me about a time when you made a mistake at work? How did you handle it?

-Describe a situation where you faced significant challenges or setbacks. How did you stay motivated and persevere through them?

-Can you give an example of a time when you had to come up with a creative solution to solve a problem with limited resources?

Why Join Us?

Be part of a growing and supportive team that values your skills and contributions. If you are looking for a long-term opportunity where you can grow and excel, apply now!