Job Description:

We are looking for a part-time Executive Virtual Assistant to support a successful real estate business. You will be responsible for a mix of administrative, operational, and organizational tasks. Your role will ensure smooth day-to-day operations by helping the client stay organized, process-driven, and efficient.

Key Responsibilities:

• Support in Preparing  and manage real estate documents, contracts, and offers.

• Conduct research on properties and organize information.

• Manage and organize  calendars, and schedules.

• Help define, design, and document Standard Operating Procedures (SOPs).

• Support with general admin tasks and weekend operations.

• Communicate effectively with team members and maintain clear workflows.

• Someone who has followup boss experience to make actions plans and lead follow-up systems 

• Weekly client management report to client

• Helping with marketing in social media and canva 

• Have a knowledge of a Real Estate that help a realtor before 

Qualifications:

• Proven experience as a Virtual Assistant or Administrative Assistant (real estate experience preferred).

• Strong attention to detail and organizational skills.

• Excellent communication and time management skills.

• Ability to work independently and proactively solve problems

• Tech-savvy with strong Google Workspace knowledge.

• Emotionally intelligent and able to work well under pressure.

• Enthusiastic and collaborative 

Tools You Will Use:

• DocuSign

• Asana

• Google Suite

• Canva

• Follow-up boss

Working Hours:

• Part-Time: 20 hours per week

• Schedule:Monday to Friday 10am- 4PMEST -Flexible (Graveyard Shift)

Preferred Traits:

• Proactive and quick to respond

• Willing to learn and create structured processes

• Highly organized and detail-oriented

• Great team player and people person

• Creative problem-solver

• Adaptable to fast-paced work environments

• Emotionally intelligent and empathetic

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must be available during scheduled US working hours (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant or Real Estate VA and become part of a supportive, growth-focused team dedicated to helping business owners achieve work-life balance. Here, you’ll thrive in an empowering environment where your skills and contributions directly impact client success and company growth.