Job Description:

We’re looking for a Finance Virtual Assistant to support our finance and accounting department. The ideal candidate will be organized, analytical, and capable of managing multiple financial tasks while maintaining accuracy and confidentiality. You’ll be responsible for day-to-day bookkeeping functions, coordinating payments, and ensuring our financial data stays up to date.

Key Responsibilities:

• Manage accounts payable and accounts receivable

• Perform transaction coding, reconciliations, and expense tracking in QuickBooks Online (QBO)

• Process and organize payments and invoices through Bill.com

• Maintain accurate records in Google Sheets and Google Drive

• Prepare basic financial reports and summaries as needed

• Communicate with vendors and internal teams to resolve discrepancies

• Support the finance team in problem-solving and improving financial workflows

Tools & Software:

• QuickBooks Online (QBO)

• Bill.com

• Google Workspace (Docs, Sheets, Drive, Gmail)

Details:

• Fulltime 40hrs/wk

• Monday - Friday 8-5PM EST

• Rate: $5/HR

What We’re Looking For

• Excellent communication skills — clear and easy to understand

• Detail-oriented and highly organized

• Strong problem-solving and multitasking skills

• Ability to work independently and figure things out with minimal supervision

• Reliable and consistent performance with deadlines

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• Access to training resources

Why Join us?

Join Phyllis Song Consulting as a Finance VA to be part of a dynamic team that empowers business owners to achieve stress-free work-life balance while growing their businesses. Here, you'll thrive in a supportive, family-oriented environment, working with clients who value efficiency, transparency, and meaningful relationships.