Job Description:

As the Executive Assistant/Bookkeeper, you’ll be the right hand to the company’s leadership managing emails, calendars, and day-to-day administrative tasks to maximize efficiency and productivity.

Key Responsibilities:

• Manage and organize the executive’s email inbox and calendar.

• Coordinate meetings, appointments, and daily schedules.

• Assist in prioritizing tasks and following up on key deliverables.

• Communicate with team members to ensure project alignment.

• Support the executive with document preparation, reports, and data organization.

• Handle confidential information with professionalism and discretion.

Qualifications

• Previous experience as an Executive Assistant or Administrative VA.

• Excellent time management and communication skills.

• Strong organization and attention to detail.

• Tech-savvy and comfortable managing online tools.

• Personable, KPI-driven, and proactive.

• Experience in construction or service industries a plus.

Tools You Will Use:

• Microsoft Office Suite (Outlook, Teams, Excel)

• QuickBooks Online (for light tracking/reporting support)

• BuilderTrend CRM

• Google Workspace

Working Hours:

• Full-Time – 40 hours per week

• 8:00 AM – 5:00 PM MST (Mountain Standard Time)

Preferred Traits:

• Performance-driven and KPI-focused

• Personable and professional

• Highly organized and dependable

• Excellent communicator

• Adaptable and proactive problem solver

Non-Negotiables:

• Screenshot and productivity tracker required.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to premium training resources

• Collaborate with a supportive community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure; after 1 year, opt between Philhealth or HMO

Why Join us?

As an Executive Assistant and Bookkeeper at Phyllis Song Consulting, you'll play a vital role in supporting seamless operations while managing financial accuracy. You'll thrive in a dynamic, growth-focused environment where your contributions directly impact the success of our clients and team.