Are you a proactive, tech-savvy Executive Assistant who thrives on organization, communication, and problem-solving? If you’re ready to support a dynamic professional and make an impact every day — we want you on our team!

About Us:

At Phyllis Song Consulting, we empower Virtual Assistants to thrive in their careers through meaningful placements, skill development, and a supportive community. Our mission is to connect talented VAs with opportunities that align with their strengths, values, and growth goals. Join a team that values professionalism, continuous learning, and collaboration while working from the comfort of your home!

Job Description:

We are looking for a highly organized and professional Executive Assistant to provide comprehensive administrative, marketing, and operational support. You’ll play a key role in managing communications, coordinating schedules, organizing travel, executing lead generation and email marketing efforts, and ensuring seamless day-to-day operations. If you’re detail-oriented, resourceful, and love helping others stay on top of their game, this role is perfect for you!

Key Responsibilities:

•Email & Calendar Management – Oversee inbox and scheduling with precision, prioritize messages, and manage appointments efficiently.

•Task & Project Management – Execute assigned tasks such as research, meeting coordination, and travel arrangements.

•Team Collaboration – Serve as a point of contact for internal and external stakeholders while fostering teamwork and coordination.

•Innovative Problem Solving – Identify opportunities to enhance efficiency using modern tools and creative solutions.

Daily Operations Support – Ensure smooth day-to-day activities and assist in managing professional and personal commitments.

•Professional Representation – Communicate and interact professionally with all parties on behalf of leadership.

•CRM Tools Management – Maintain and update customer relationship information (CRM to be implemented).

•Social Media Management – Create, edit, and schedule posts aligned with branding and marketing goals.

•Lead Generation – Research and identify potential clients or partners, build lead lists, and maintain updated contact records.

•Email Marketing – Assist in creating, scheduling, and managing email campaigns to nurture leads and promote engagement.

•Travel Coordination – Plan itineraries, book flights, and manage logistics for events and trips.

Qualifications:

•Proven experience as an Executive Assistant, VA, or in a similar role

•Experience in lead generation and email marketing preferred

•Excellent written and verbal communication skills

•Strong organizational and multitasking abilities

•Tech-savvy and resourceful with the ability to learn new tools quickly

•Professional, proactive, and people-oriented

•Familiarity with administrative operations and performance management

Tools You Will Use:

•Slack

•Calendly

•Google Workspace (Gmail, Calendar, Docs, Sheets)

•Zoom

•WhatsApp

•CRM tools (to be implemented)

•Email marketing platforms (e.g., Mailchimp, HubSpot, or similar)

Working Hours:

•Part-Time: 20 hours per week

•US Timezone (Graveyard Shift)

•Rate: $6–$8/hour

Preferred Traits:

•DISC profile: S/I

•Professional and polished communication style

•Open-minded and adaptable

•Tech-savvy and innovative

•Resourceful problem solver

•Strong interpersonal and teamwork skills

Non-Negotiables:

•Screenshot and productivity tracker required.

•Credit score required.

•Must be available to work Graveyard Shift (US hours).

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

At Phyllis Song Consulting, we empower Digital Marketers and Executive Assistants to thrive in a dynamic, supportive environment where personal and professional growth is prioritized. Join our team and contribute to meaningful projects that drive success for businesses while maintaining a healthy work-life balance.