Job Description:

We are looking for a skilled and motivated Virtual Assistant to join our team. The ideal candidate will be a self-starter, problem-solver, and a people-smart individual who is eager to support our growing business by lightening the workload for the office staff.

Responsibilities:

• Handle administrative tasks, including preparing reports, making customer phone calls, and managing orders for parts.

• Utilize tools such as Ring Central, Service Fusion, Fishbowl, Motion, and QuickBooks to perform daily tasks efficiently.

• Assist with various projects to keep the office organized and running smoothly.

Qualities We’re Looking For:

• Highly organized and detail-oriented.

• A strong problem-solver with the ability to work independently.

• A people person who can communicate effectively and build relationships.

• Eager to learn and take initiative in a fast-paced environment.

Tools/Software Experience Preferred:

• Ring Central

• Service Fusion

• Fishbowl

• Motion

• QuickBooks

Expectations:

• The goal is to reduce administrative burdens on management and office staff.

• You’ll work closely with the team to ensure smooth operations and effective communication.

Requirements:

• Fluent in English with strong communication skills.

• Availability to work during the specified hours (Pacific Time).

• Ability to manage multiple tasks and deadlines with minimal supervision.

Preferred Qualities:

• Hungry for growth, humble, and people-smart.

Non-Negotiables:

• Screenshot and productivity tracker required.

• ​Graveyard shift (Philippine Time​)

Why Join us?

At Phyllis Song Consulting, you’ll be part of a dynamic and supportive team, working alongside the CEO on high-impact initiatives and AI-driven projects. This is an exciting opportunity to enhance your skills, contribute to business growth, and enjoy the flexibility of working from home in a growth-focused environment.