JOB DESCRIPTION

About Us:

Phyllis Song Consulting is dedicated to connecting top-tier Virtual Assistants (VAs) with life-changing career opportunities. We pride ourselves on building a supportive community of driven, resilient, and entrepreneurial VAs who are ready to take their skills to the next level. Join our team and be part of a dynamic environment that values growth, collaboration, and excellence.

Job Description:

We are seeking a highly organized and results-driven Executive Virtual Assistant to support executive-level tasks. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment. You’ll play a key role in streamlining operations, supporting strategic initiatives, and ensuring the executive's day-to-day activities run smoothly. If you’re resourceful, communicative, and ready to take on a leadership support role, we’d love to hear from you!

Key Responsibilities:

• Provide executive-level administrative support

• Manage calendars, appointments, and schedules

• Organize, prioritize, and manage multiple tasks simultaneously
• Coordinate with internal and external stakeholders to ensure smooth communication

• Track, monitor, and follow up on action items and deadlines

• Handle confidential information with discretion

• Create and maintain organized documentation and records

• Identify process improvement opportunities and propose solutions

Qualifications:

• Strong organizational and time-management skills

• Problem-solving mindset with a proactive attitude

• Excellent verbal and written communication skills

• Ability to work independently and take initiative

• High attention to detail and accuracy

• High "D" (Dominance) and High "C" (Conscientiousness) personality traits are preferred

• Experience as an Executive Assistant or in a similar support role is a plus

Tools You Will Use:

• Microsoft Suite (Excel, Word, PowerPoint, etc.)

• ChatGPT (for creative problem-solving and task automation)

Working Hours:

• Full-Time: 40 hours per week

• Monday to Friday, 9:00 AM – 6:00 PM CST

Preferred Traits:

• Highly organized and detail-oriented

• Resilient with an entrepreneurial mindset

• Strong communication skills (verbal and written)

• Self-motivated with the ability to anticipate needs and take initiative

Non-Negotiables:

• Screenshot and productivity tracker required

• US Central Time Zone (CST) schedule, 9:00 AM – 6:00 PM CST.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

How to Apply:

If you believe you’re the right fit for this role, we’d love to hear from you.