JOB DESCRIPTION

Job Description:
We are seeking an experienced Executive Assistant with strong organizational and communication skills. This role involves client-facing responsibilities, technical understanding, and meeting facilitation. If you’re confident, detail-oriented, and adept at managing multiple tasks in a fast-paced environment, we’d love to hear from you.

Project Management & EA Skills:

The role requires a combination of project management skills and Executive Assistant (EA) responsibilities.

EA Responsibilities:

•Coordinating calendars among stakeholders and vendors.

•Preparing and distributing meeting agendas.

•Recording and distributing meeting minutes.

Key Attributes and Skills:

•Leadership: Ability to inspire and motivate the team.

•Communication: Clear and effective communication with all stakeholders.

•Organization: Maintaining order and structure within the project.

•Problem-Solving: Identifying and resolving issues quickly and efficiently.

•Time Management: Effectively managing time and prioritizing tasks.

•Risk Management: Identifying and mitigating potential risks.

•Technical Skills: Understanding the technical aspects of the project (varies depending on the industry and project).

Key Considerations:

•Long-Term Commitment: Seeking a candidate for the long haul.

Tools You Will Use:

•Zoom

•AI-based tools for note-taking and task management

Details:

•Full-time: 8 AM to 5 PM CST, Monday to Friday

•Note: This is a graveyard shift due to US timezone requirements.

Starting rate:

•$6/HR

Preferred Traits:

•Highly professional, self-motivated, and proactive.

•Strong accountability and follow-through abilities.

•Confident communicator with a focus on collaboration and problem-solving.

Non-Negotiables:

•A screenshot and productivity tracker are required.

•Strict adherence to scheduled working hours.

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset).

•Work-from-home opportunity

•7th month, anniversary, and performance bonuses.

•Access to training resources.

•Collaborate with an excellent community of VAs.

•Weekly payment.

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

Why Join Us?

Join us at Phyllis Song Consulting and support our team with your skills in organization and bookkeeping. Grow in a role that values accuracy, efficiency, and collaboration.