Are you the calm in the storm—the one who brings structure, clarity, and consistent rhythm to a visionary’s world? If you thrive in a behind-the-scenes role where your work truly matters, this could be your calling.

About Us:

We’re not just hiring for a job—we’re welcoming mission-driven Virtual Assistants into a community that values growth, integrity, and heart. We help VAs find aligned roles with purpose-led businesses that change lives, especially in the wellness, coaching, and creative industries. You’ll thrive with us if you’re proactive, detail-loving, and passionate about supporting meaningful missions.

Job Description:

We are seeking an Executive Virtual Assistant & Community Operations Coordinator who will be the reliable anchor to a highly creative and intuitive founder. Your core responsibility is to manage the operational and community rhythms, even during periods of rest or low output from the founder. This part-time, remote role is perfect for someone who’s organized, compassionate, and skilled in both back-end systems and front-end communication.

Key Responsibilities: Administrative & Operational

• Track and organize data from marketing campaigns and growth initiatives

• Monitor and follow up with leads, customers, and outreach activities

• Build and update Kajabi webpages, offers, and client lists

• Manage basic reporting and clean up tags in CRM

Social Media Support

• Repurpose content from voice notes, emails, and past posts into IG content

• Stay up-to-date with Instagram trends and suggest aligned formats

• Format and schedule posts including Reels, carousels, and stories

Customer & Community Care

• Respond to Kajabi support tickets and assist with escalated issues

• Surface testimonials, engagement wins, and customer insights

• Assist in nurturing and eventually managing community spaces (e.g. Circle or Slack)

• Serve as a friendly, supportive point of contact via messages, voice memos, emails, or occasional live calls

Qualifications:

• Previous VA or Community Coordinator experience (preferably in the coaching or wellness space)

• Strong written communication and summarization skills

• Self-starter with a proactive, problem-solving mindset

• Comfort working in both structured systems and intuitive environments

• Experience handling voice memo-based communication and converting them into clear action items

Tools You Will Use:

• Kajabi

• Instagram

• Google Workspace (Docs, Sheets, Drive)

• Canva

• Monday.com or similar project management tools

• (Bonus)Meta Ads Manager

• (Bonus) Familiarity with Airtable or Notion

Working Hours:

• Part-Time (16 hours/week to start, with potential to grow to 25+ hours)

• Monday–Friday, 10:30am–2:30pm Mountain Time

• Graveyard Shift (12:30am–4:30am PH time)

Preferred Traits:

• Grounded and emotionally steady

• A self-starter who completes tasks without constant direction

• Compassionate and aligned with wellness, body liberation, or women’s empowermentvalues

• Loves organization, systems, and supporting visionary leadership

• Cool under pressure and responsive to shifting priorities

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must work during designated

• Graveyard Shift hours (US time zone)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?
At Phyllis Song Consulting, we believe in creating a culture of growth, empowerment, and meaningful impact. When you join our team as an Executive Assistant or Community Manager, you’re not just filling a role—you’re stepping into a purpose-driven company that values people, innovation, and transformation.