JOB DESCRIPTION

Job Description:

We are looking for a proactive and highly efficient Executive Assistant to support high-level executives in managing daily administrative tasks, scheduling, communication, and project coordination. The ideal candidate is resourceful, tech-savvy, and capable of handling confidential information with professionalism.

Key Responsibilities:
•Manage executive calendars, schedule meetings, and coordinate appointments.

•Handle email correspondence, draft communications, and follow up on pending tasks.

•Prepare reports, presentations, and documents as required.

•Conduct research and compile data for decision-making purposes.

•Assist in project management and ensure deadlines are met.

•Organize and maintain digital files and records.

•Liaise with internal and external stakeholders on behalf of the executive.

Qualifications:

•Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.

•Excellent written and verbal communication skills in English.

•Strong time management and organizational skills.

•Ability to handle multiple tasks with a high degree of accuracy and confidentiality.

•Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.

•Experience with project management software is a plus.

•Self-motivated, reliable, and adaptable to a dynamic work environment.

Tools You Will Use:

•Google Suite (Docs, Sheets, Calendar, Drive)

•Microsoft Office Suite

•Project Management Tools (Trello, Asana, ClickUp)

•Communication Tools (Slack, Zoom, Microsoft Teams)

•CRM and Database Management Tools

Working Hours:

•Full-time position.

•US Time Zone (Graveyard Shift).

Preferred Traits:

•Highly organized and detail-oriented.

•Strong problem-solving skills and initiative.

•Excellent interpersonal skills and professionalism.

•Ability to work independently and as part of a team.

•Quick learner with a positive attitude.

Non-Negotiables:

•Screenshot and productivity tracker required.

•Adherence to assigned working hours (Graveyard Shift - US Time Zone).

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset).

•Work-from-home opportunity.7th month, anniversary, and performance bonuses.

•Access to training resources.

•Collaborate with an excellent community of VAs.

•Weekly payment.

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

Why join us:
Join us at Phyllis Song Consulting as an Executive Assistant VA and be the right hand to our leadership team. You'll play a key role in keeping operations smooth while growing in a supportive, remote-friendly environment.