JOB DESCRIPTION

Job Description:
We’re looking for a full-time Virtual Assistant who is obsessed with systems, processes, and implementation. This role is ideal for someone with marketing automation experience and the ability to wear many hats — from CRM workflows to light executive assistant tasks. You’ll support a visionary leader by being their “boots on the ground” person, helping them stay organized and make ideas come to life.

Key Responsibilities:

•Execute and manage marketing automation workflows

•Implement and oversee CRM campaigns and funnel automations

•Organize project timelines, track deliverables, and follow up on key deadlines

•QA links, workflows, and processes for accuracy and efficiency

•Assist with light EA duties (calendar coordination, follow-ups, inbox)

•Coordinate with the internal media buyer to align copy and campaign elements

•Manage and prioritize multiple projects and deliverables

•Join and support during key calls when needed to take notes and manage next steps Qualifications:

•Proven experience in marketing operations, systems, or project coordination

•Familiarity with online funnels and CRM platforms

•Excellent organizational and time management skills

•Strong communication and problem-solving abilities

•Ability to work independently and take ownership of tasks

•Detail-oriented with a knack for managing multiple moving pieces

•Familiarity with DISC or Working Genius assessments is a plus

Tools You Will Use:

•Gohighlevel

•ClickFunnels

•Zapier

•Airtable

•Slack

•Google Workspace

•Other automation tools and project management systems as needed

Working Hours:

•Full-Time

•9:00 AM to 5:00 PM Mountain Time (Graveyard Shift)

Preferred Traits:

•CD Personality Type (DISC) or strong analytical + driver traits

•Tech-savvy and process-driven

•Calm under pressure and able to meet deadlines

•Excellent follow-through and accountability

•Collaborative and adaptable

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset).

•Work-from-home opportunity.

•7th month, anniversary, and performance bonuses.

•Access to training resources.

•Collaborate with an excellent community of VAs.

•Weekly payment.

•Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between -Philhealth or HMO.

Why Join Us?

Join us at Phyllis Song Consulting and lead the way in optimizing systems and workflows. As a Process Manager, you’ll drive efficiency and growth within a supportive, high-impact team.