Job Description:

We’re looking for a highly organized and resourceful Creative Virtual Assistant with strong project management and graphic design skills to support a creative professional in overseeing timelines, managing tasks, and contributing to various projects. If you're someone who thrives on structure, loves spreadsheets, and has an eye for design, this is the perfect opportunity for you.

Key Responsibilities:

• Create and maintain project timelines, including Gantt charts and task trackers

• Develop and document SOPs (Standard Operating Procedures) for recurring workflows

• Build and manage project tracking systems using Excel or Google Sheets

• Prepare visually engaging client presentations and planning documents

• Conduct thorough research across multiple topics and compile findings clearly

• Provide light creative support on design projects as needed

• Manage personal admin tasks, such as appointment setting and travel arrangements

• Collaborate closely with the client to keep projects on time and organized

Qualifications:

• Proven experience in project management, operations, or virtual assistance

• Strong knowledge of Gantt charts, timelines, and project planning best practices

• Proficient in Excel or Google Sheets for data tracking and visualization

• Excellent design sense; able to edit and curate content with tools like Canva or Photoshop

• Highly organized, independent, and able to manage multiple priorities

• Experience creating clear, step-by-step SOPsHigh level of professionalism, maturity, and initiative

Tools You Will Use:

• Google Sheets / Excel

• Canva

• Adobe Photoshop

• Asana

• Google Calendar

• Google Workspace

Working Hours:

• Full-Time, 40 hours/week

• 5:00 AM – 1:00 PM Pacific Standard Time (Graveyard Shift)

• $7/hour

Preferred Traits:

• Proactive and forward-thinking

• Exceptionally organized and detail-oriented

• Able to anticipate needs and adapt quickly

• Enjoys systems-building and streamlining operations

• Acts as a dependable project partner

• Strong communication skills with a creative mindset

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be available to work during PST Graveyard Shift hours

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

Why Join us?
Join Phyllis Song Consulting as a Project Manager and Executive Assistant, where you'll lead with structure and support with purpose. Thrive in a collaborative team that values initiative, organization, and growth.