At Phyllis Song Consulting, we empower exceptional Virtual Assistants by connecting them with mission-driven entrepreneurs. We offer you the chance to grow your career while making a real impact on business operations. Our community thrives on collaboration, resourcefulness, and continuous learning. If you’re someone who loves being a step ahead, solving problems before they arise, and creating structure where there’s noise — we want you on our team!

Job Description:

We’re looking for a detail-oriented, fast-thinking Executive Assistant who excels in managing multiple tasks, communicates effectively, and is relentless in pursuing follow-ups. You’ll be supporting a high-level entrepreneur with inbox management, scheduling, and keeping everything (and everyone) moving forward.

Key Responsibilities:

• Manage inboxes and maintain “inbox zero” daily

• Coordinate appointments, coaching sessions, and meetings

• Liaise with clients and freelancers for task execution

• Draft initial versions of emails and basic communications

• Perform CRM updates and clean up data

• Handle collections and client follow-ups

• Respond to member requests

• Track coaching deliverables and ensure follow-through

• Manage LinkedIn lead activity and updates

Qualifications:

• At least 1-2 years of experience in executive assistance or similar roles

• Excellent written and verbal English communication

• Strong organizational and multitasking skills

• Proactive mindset with the ability to anticipate needs

• Experience coordinating across multiple teams or stakeholders

• Ability to work independently with minimal supervision

Tools You Will Use:

• Zoho

• Google Workspace (Docs, Sheets, Calendar, etc.)

• Microsoft Word & Excel

• LinkedIn

Working Hours:

• Full-Time (40+ hours/week)

• Graveyard Shift: Start by 6:00–6:30 AM EST (Philippine Time: 6:00–6:30 PM PHT)

• Must be flexible and available for emergency calls

Preferred Traits:

• Hardworking and dedicated

• Proactive and takes initiative

• A natural problem solver who comes with solutions, not just problems

• Persistent in follow-ups and client communication

• Extremely organized with a high attention to detail

• Excellent people and communication skills

• Creative thinker with a resourceful approach

Non-Negotiables:

• Screenshot and productivity tracker required

• Graveyard Shift (US Timezone work hours)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?
Join Phyllis Song Consulting as an Admin Assistant and Cold Caller, where you'll support daily operations and connect with potential clients. Be part of a driven, supportive team that values communication and efficiency.