Are you highly organized, detail-oriented, and great with numbers? This might be the perfect role for you!

About Us:

We are a supportive and growth-minded remote team committed to helping virtual professionals thrive in long-term roles. If you're someone who loves structure, organization, and bringing clarity to complex workflows, you'll find a fulfilling home here.

Job Description:

We’re hiring a part-time Bookkeeper / Admin Assistant to take charge of core business operations such as bookkeeping, payroll, reporting, and calendar/email management. You’ll also maintain records for employee PTO, manage the CRM, and provide general administrative support. This is a great role for someone who enjoys managing details, values accuracy, and wants to make a tangible impact in day-to-day operations.

Key Responsibilities:

• Perform bookkeeping tasks and run payroll

• Manage inbox and calendar scheduling

• Create and update daily reports

• Handle CRM updates (GoHighLevel required)

• Track PTO accurately

• Provide administrative support

• Communicate through Band App

Qualifications:

• Proficient in QuickBooks (Required)

• Experience with GoHighLevel (GHL)

• CRM (Required)

• Highly organized and detail-oriented

• Strong with numbers and data

• Friendly, kind, and professional demeanor

• Independent and proactive with excellent follow-through

• Previous experience in a similar role preferred

Tools You Will Use:

• QuickBooks

• GoHighLevel (GHL)

• Band App

•Phorest

• Trello

Working Hours:

• Part-Time: 30 hours/week

• Flexible schedule between 8:00 AM – 5:00 PM EST

• Note: This is a Graveyard Shift for PH-based applicants

Preferred Traits:

• Organized and methodical

• Numbers-focused and detail-driven

• Warm and respectful communicator

• Accountable and reliable

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must work during U.S. Eastern Time hours (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focus on mindset and skillset)

• 100% remote position

• 9th month, anniversary, and performance bonuses

• Access to valuable training resources

• Join a collaborative and supportive virtual team

• Weekly payments

• Quarterly PhilHealth reimbursement after 6 months; option to choose between PhilHealth or HMO after 1 year

Why Join us?
At Phyllis Song Consulting, we value precision, trust, and teamwork. As a Bookkeeper and Admin Assistant, you'll help keep operations smooth while growing your skills in a supportive, remote-first environment.