Looking for a role that lets you flex your organizational, creative, and communication skills all in one?

Job Description:

We're on the hunt for a proactive and detail-oriented Virtual Assistant to support a vibrant beauty and wellness business. This full-time role blends administrative support, social media management, and creative design. You will be the backbone of daily operations and play a critical role in marketing and client communication.

Key Responsibilities:

Administrative/Reception Support:

• Manage emails, calendars, and client bookings

• Answer calls, texts, and emails using a friendly, professional tone

• Follow up with clients and confirm appointments

• Organize digital files and guest documentation

• Coordinate team schedules and online retail updates

Social Media & Marketing:

• Schedule and post engaging content across platforms (Facebook, Instagram, Stories)

• Repurpose long-form content into reels, quotes, or stories

• Monitor and respond to comments/messages

• Support with seasonal promotions and email blasts

• Organize team-generated content and align posts with events

Creative & Design:

• Design in-salon promotional materials and signage

• Update brochures, rack cards, and digital assets

• Create graphics for emails, social campaigns, and in-store displays

• Ensure brand consistency in all visual materials

• Coordinate with printers/vendors when necessary

Qualifications:

• Strong critical thinking and attention to detail

• High emotional and social intelligence

• Excellent written and verbal communication

• Ability to work independently and multitask

• Experience with social media management and content creation

• Prior design experience preferred

Tools You Will Use:

• Phorest (for bookings and client communication)

• Canva (for design)

• Trello or similar (for task management and collaboration)

Working Hours:

• Full-Time (40 hours/week)

• Central Time Zone (U.S.)

• Graveyard Shift

• Tues: 10AM - 8PM

• Wed: 8:30AM - 3PM

• Thurs: 9AM - 8PM

• Fri: 8:30AM - 3PM

• Every other Sat: 9AM - 3:30PM (off Saturdays may be swapped with Mondays if preferred)

Preferred Traits:

• Reliable and professional

• Enthusiastic and adaptable

• Organized and tech-savvy

• Passion for beauty, wellness, or creative industries is a plus!

Non-Negotiables:

• Screenshot and productivity tracker required

• Must provide a credit score

• Strict adherence to Central Time (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?
Join Phyllis Song Consulting and be part of a purpose-driven, growth-minded team that values creativity, flow, and meaningful impact. Whether you're an Executive Assistant or Social Media Manager, your work will directly support leaders, build communities, and help transform lives.