Are you an exceptionally organized, trustworthy, and proactive Virtual Assistant ready to take ownership of administrative systems and client journeys?

Job Description:

We are seeking a personable and detail-oriented Executive Virtual Assistant to handle administrative operations and client journey support. You will play a pivotal role in keeping the backend of the business running smoothly, allowing the business owner to focus on strategic growth and family life.

Key Responsibilities:

• Manage CRM data entry, client onboarding, and updates

• Assist with client communications and customer journey management

• Handle contracts, paperwork, invoicing, and follow-ups

• Manage and organize emails (client and owner inbox)

• Ensure no task or client detail falls through the cracks

Qualifications:

• Proven experience in executive or administrative virtual assistance

• Extremely organized and detail-oriented

• High level of professionalism, trustworthiness, and resourcefulness

• Excellent communication and follow-up skills

• Proactive with the ability to anticipate needs

Tools You Will Use:

• Google Workspace (Gmail, Sheets, Docs, Slides, Forms)

• Honeybook (CRM, contracts, and invoicing)

• ClickFunnels

Working Hours:

• Full-Time (40 hours per week)

• 8:00 AM to 5:00 PM Arizona Mountain Standard Time (no daylight savings time observed)

Preferred Traits:

• Proactive and self-managing

• Professional and personable

• Extremely organized and trustworthy

• Resourceful problem solver

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must be available during specified Arizona MST hours

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?
At Phyllis Song Consulting, you’ll be part of a supportive and growth-focused team where your contributions truly matter. As a Client Onboarding Specialist & Executive Assistant, you’ll play a pivotal role in our clients' success while supporting the leadership team to drive business growth. Apply today and make a meaningful impact!