Job Description:

We’re looking for an Executive Assistant who thrives in a fast-paced environment, loves creating order from chaos, and can support multiple business operations. This is a key support role where you'll handle everything from professional correspondence to light bookkeeping—plus, you’ll help with workflow optimization using AI tools and assist in keeping financial matters up to date in collaboration with a bookkeeper or tax advisor.

Key Responsibilities:

• Perform basic bookkeeping and data entry using tools like QuickBooks (not for tax filing)

• Manage emails and draft professional correspondence, memos, and letters

• Track tasks and provide general organizational support across multiple businesses

• Collaborate with the tax/bookkeeping team to ensure taxes are filed and records are up to date

• Conduct online research and present clear, actionable insights

• Solve problems independently and suggest improvements for better workflow

• Use AI tools to streamline daily tasks and improve efficiency

Qualifications:

• Prior experience in executive or virtual assistance

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Tech-savvy and comfortable with new tools, especially AI platforms

• Bookkeeping knowledge (QuickBooks preferred)

• Independent, proactive, and resourceful

Tools You Will Use:

• QuickBooks

• Google Workspace or Microsoft Office

• Email & calendar platforms

• AI productivity tools (e.g., ChatGPT, Notion AI, etc.)

Working Hours:

• Full-Time preferred (ChST, Guam Timezone)

• Rate: $5/hour

Preferred Traits:

• Solution-oriented and research-savvy

• Highly organized and efficient

• Confident communicator

• Self-starter with a growth mindset

• Values honesty, reliability, and accountability

Non-Negotiables:

• Screenshot and productivity tracker required

• Must be available during US working hours (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant and become part of a supportive, growth-driven team where your organizational and communication skills will help streamline operations and drive business success. In this purpose-driven role, you'll have the opportunity to work closely with visionary leaders, make a meaningful impact, and thrive in a flexible, remote environment that values personal and professional growth.