Job Description:

We’re hiring a reliable and proactive Virtual Assistant to support a growing real estate business. The ideal candidate will be experienced in transaction coordination, client communication, and marketing. You’ll be handling administrative and documentation tasks that are crucial for closing deals smoothly and efficiently.

Key Responsibilities:

• Coordinate real estate transactions: prepare and manage listings, contracts, leases, and related documentation

• Track deadlines and follow up with clients using checklists and timeline tools

• Maintain and update spreadsheets, task lists, and client/prospect records

• Manage invoices and payment follow-ups

• Handle phone calls (inbound/outbound) with clients and prospects

• Use Docusign and Zipforms for digital document management

• Create and organize marketing materials using Canva

• Manage and post on social media (Facebook, TikTok, Instagram), track engagement, and adapt content accordingly

• Write and update blog posts with provided content

• Monitor Microsoft Teams channels and take appropriate actions

• Utilize tools like Google Tasks, Reminders, and email templates to stay organized and efficient

Qualifications:

• Strong organizational and time-management skills

• Quick learner with strong initiative-taking abilities

• Ethical, honest, and people-oriented

• Bookkeeping experience is a plus

• Detail-oriented and dependable

• Backup internet and power supply

• Fluent in American English; capable of independently engaging clients and taking action

• Experience with MLS is a plus

Tools You Will Use:

• Docusign

• Zipforms

• Office 365 suite (Outlook, Excel, Access, Microsoft Teams, OneDrive, SharePoint, Microsoft

• Forms, OneNote, Clipchamp, Bookings)

• Google Suite (Docs, Sheets, Gmail, Drive)

• Canva

• Microsoft Teams for collaboration

• Google Drive, OneDrive, SharePoint for document sharing

Working Hours:

• Full-Time: 40 hours/week (Monday - Saturday)

• 9:00 AM – 6:00 PM CST (Graveyard Shift, 1-hour lunch break)

• Saturdays: 4-8 hours depending on VA availability

Preferred Traits:

• Highly organized

• Quick learner

• Action taker (minimal supervision required)

• Efficient and proactive

• Good communication skills

• Responsible with confidential information

• Positive attitude and problem-solving mindset

Non-Negotiables:

• Screenshot and productivity tracker required

• Must have a credit score

• Time sheet is required

Benefits:

• Paid 30 business days of training (mindset + skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payments

• Quarterly Philhealth claim reimbursements after 6 months; HMO option after 1 year

Why Join us?

Join Phyllis Song Consulting and be part of a supportive, growth-driven team where your skills as a Real Estate VA will thrive. Enjoy flexible work-from-home opportunities, paid training, and ongoing career development while making a meaningful impact on your clients' success.