Job Description:

We are seeking a highly motivated and organized Executive Assistant to support a dynamic CEO. This role is ideal for someone who has previously worked as an EA for high-level executives, is adept with tools like Asana and Google Workspace, and thrives in a fast-paced, detail-oriented environment. You’ll be responsible for everything from inbox management to research, with the goal of becoming a true second brain to the CEO.

This role is not just about inboxes and calendars; it's about helping the CEO think. Acting as a second brain, you'll be listening as they talk through priorities and big decisions, taking notes, synthesizing their thoughts, and helping them organize messy, high-context ideas into actionable plans.

Key Responsibilities:

• Act as a second brain to the CEO by staying on top of high-priority items

• Organize and manage emails, texts, and documents

• Proactively learn and identify CEO’s top priorities using Asana

• Manage communication with clients and vendors from inquiry to post-event follow-up

• Conduct online research and perform data entry

• Attend select meetings virtually and take detailed notes

• Provide daily end-of-day work reports

• Continuously suggest improvements to workflows and processes

• Ask for assistance when needed to avoid wasted time

Qualifications:

• Experience working as an EA to a CEO/President

• Proficient in Asana, Google Workspace, and Microsoft Office

• Comfortable using ChatGPT to support tasks

• Strong English communication skills

• Self-motivated and capable of managing tasks independently

• Fast learner with excellent problem-solving abilities

Tools You Will Use:

• Asana

• Google Workspace

• Microsoft Office

• ChatGPT

Working Hours:

• Part-Time: 30 hours per week (with flexibility for 40 hours if an exceptional fit is found)

• 10:00 AM – 4:00 PM CT Graveyard Shift

Preferred Traits:

• Proactive and organized

• Tech-savvy with a growth mindset

• Dependable and accountable

• Willingness to improve and adapt

Non-Negotiables:

• Screenshot and productivity tracker required

• Time of Work Hours must align with CT (Graveyard Shift

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity
• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure; after 1 year, choose between PhilHealth or HMO

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant and play a key role in supporting high-level operations and streamlining day-to-day tasks. You'll work in a dynamic environment where your organizational skills and proactive approach will contribute to the success of the team while growing your career.