Are you a proactive, detail-oriented VA with a passion for organization and communication?

Job Description:

We’re looking for a full-time Virtual Assistant who excels at managing speaker outreach, organizing CRM systems, and ensuring follow-ups are timely and effective. You'll play a vital role in supporting a professional speaker by helping coordinate outreach, polish speaking assets, and keep opportunities moving smoothly from contact to conversion.

Key Responsibilities:

• Research speaking opportunities and send outreach emails using templates and speaker kits.

• Maintain follow-up schedules and update CRM stages using HubSpot.

• Organize and update speaker assets such as kits, proposals, testimonials, and website content.

• Keep CRM and pipeline current—log contacts, move deals, and set reminders.

• Use task-tracking tools to ensure timely completion of daily priorities.

Qualifications:

• Previous experience in outreach, CRM management, or speaker support is a plus.

• Excellent written and verbal communication skills.

• Highly organized with strong attention to detail.

• Able to take ownership of tasks and follow through with minimal supervision.

• Comfortable working independently and asking the right questions when needed.

Tools You Will Use:

• HubSpot (for CRM and outreach)

• Trello (for task and priority tracking)

• Outlook (for email and calendar management)

Working Hours:

• Full-Time 40 hours/week 9 AM – 5 PM AEST (UTC+10, Melbourne Time)

Preferred Traits:

• Proactive and reliable

• Clear communicator

• Organized and detail-oriented

• Outcome-driven mindset

• Quick learner with initiative

• Positive and calm under pressure

Non-Negotiables:

• Screenshot and productivity tracker required

• Credit score required

• Must be available during specified AEST hours (not a graveyard shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join us as a Lead Generation Specialist or Sales Specialist to make a significant impact on business growth while advancing your career in a dynamic, supportive environment. Enjoy opportunities for career development, flexible work-life balance, and recognition for your hard work within a forward-thinking, innovative team.