Job Description:

We are seeking a dynamic, detail-oriented, and brand-aware Virtual Assistant to help manage event coordination, admin operations, social media, hiring, customer experience, and growth initiatives. This role is perfect for someone who can juggle multiple responsibilities, pivot quickly, and bring both structure and creativity to the table.

Key Responsibilities:

• Manage event inquiries, bookings, calendars, and logistics for in-studio and mobile events

• Handle invoices, contracts, payments, and supply orders/tracking

• Coordinate staff schedules, assign event roles, and ensure readiness

• Post job listings, screen applicants, schedule interviews, and manage onboarding materials/SOPs

• Create, schedule, and manage social media content and engagement

• Maintain and update digital workflows, templates, and systems

• Identify revenue opportunities, partnerships, and promotional ideas

• Follow up with clients post-event to collect feedback, reviews, and build relationships

Qualifications:

• Strong organizational and time-management skills

• Excellent communication (warm yet professional)

• Proactive, problem-solving mindset

• Creative and brand-conscious approach

• Flexible and responsive under pressure

• Passionate about community engagement and creativity

• Familiarity with event planning and coordination is a plus

Tools You Will Use:

• HoneyBook

• Canva (Pro)

• Google Workspace & Google Calendar

• Instagram & Facebook

• Later or Planoly

• WhatsApp

Working Hours:

• Part-Time (20 hours/week)

• Flexible schedule, MST timezone (Graveyard Shift)

• Hourly Rate: $5/hr

Preferred Traits:

• Exceptionally organized and detail-oriented

• Strong communicator

• Fast learner with tech tools

• Comfortable adapting to rapid changes

• Passionate about creativity and customer experience

Non-Negotiables:

• Screenshot and productivity tracker required.

• Time of work hours: Graveyard Shift.

• Hourly Rate: $5/hour

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting as an Operations Assistant and help streamline processes that drive business growth and success. You’ll play a vital role in supporting day-to-day operations, ensuring everything runs smoothly while contributing to a collaborative and efficient work environment.