At Phyllis Song Consulting, we believe in empowering Virtual Assistants to excel in their roles and grow personally and professionally. We provide a supportive environment with extensive training, bonuses, and a vibrant community of VAs. By joining us, you’ll have the chance to sharpen your skills, collaborate with like-minded professionals, and contribute to meaningful projects while working from home.

Job Description:

We are seeking a reliable and organized Administrative Assistant to provide essential support in daily operations. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs before they arise. If you enjoy organizing, managing communications, and being a problem solver for a growing team, this opportunity is for you.

Key Responsibilities:

• Coordinate and manage Zoom meetings.

• Assist with Keap email broadcasts.

• Organize files and maintain digital records.

• Communicate with team members and vendors to ensure smooth operations.

• Provide administrative support as needed to improve workflow efficiency.

Qualifications:

• Proven experience as an administrative assistant or similar role.

• Strong communication and organizational skills.

• Ability to multitask and think ahead.

• Eagerness to learn and grow.

• Reliable, proactive, and adaptable to changing priorities.

Tools You Will Use:

• Zoom

• Keap

• Outlook

• Dropbox

Working Hours:

• Full-Time (40 hours per week)

• 9:00 AM – 5:00 PM Central Time (Graveyard Shift)

Preferred Traits:

• Friendly

• Fast-paced

• Problem solver

• Thinks ahead

• Good communicator

• Eager to learn and grow

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score required.

• Must be able to work during Central Time (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join Phyllis Song Consulting as an Admin Coordinator and play a key role in organizing and streamlining operations to ensure everything runs smoothly. You'll have the opportunity to work in a dynamic, supportive environment while contributing to the success of the team and growing your skills.