Job Description:

We are seeking a highly motivated Executive Personal Assistant to provide organizational and administrative support. This role requires someone who can juggle multiple priorities, manage schedules, and proactively solve problems while ensuring smooth day-to-day operations.

Key Responsibilities:

• Manage multiple email inboxes and organize communication.

• Oversee LinkedIn social media management.

• Schedule appointments (personal and professional).

• Manage calendars, deadlines, and event reminders.

• Research contractors and set up appointments.

• Gather and organize documents for tax filings.

• Provide support with data entry/analysis tasks as needed.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.

• Excellent organizational and time management skills.

• Strong communication and interpersonal abilities.

• Ability to work independently and follow through on tasks.

• Detail-oriented with problem-solving skills.

• Comfortable with both professional and personal task management.

Tools You Will Use:

• Excel

• Gmail & Outlook

• Monday.com

• LinkedIn

• Google Search

Working Hours:

• Part-Time (20–29 hours per week)

• 9AM – 4PM MST (Graveyard Shift, PH time)

• Hourly Rate: $5/hour

Preferred Traits:

• Highly organized and patient with clients who may not be.

• Persistent and reliable with excellent follow-through.

• Creative thinker with practical problem-solving skills.

• Self-motivated and proactive in adding value.

• Professional yet approachable, with a good sense of humor.

• Female candidates preferred due to multi-tasking nature of role.

Non-Negotiables:

• Screenshot and productivity tracker required.

• Must work during specified US hours (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting to be a key player in a dynamic, supportive work environment where your skills will drive operational efficiency and leadership success. We value growth, collaboration, and the freedom to work from home, making it the perfect place to thrive and advance your career!