Are you an energetic, highly organized professional who thrives in fast-paced environments and loves turning ideas into action? If so, this role is for you!

About Us:

At Phyllis Song Consulting, we empower Virtual Assistants to grow their skills, thrive in supportive communities, and work with inspiring entrepreneurs. We provide top-notch training, mentorship, and opportunities that help you shine in your VA career.

Job Description:

We’re looking for a proactive and detail-oriented Executive Assistant who can support business operations, manage projects, and ensure smooth communication between team members. This role is perfect for someone who enjoys structure, loves keeping things on track, and has the energy to keep up with a fast-moving environment.

Key Responsibilities:

• Act as the primary point of contact and project manager.

• Serve as a liaison between the business owner and the web developer to ensure clear communication and execution.

• Capture ideas from voice notes or messages and organize them in project management tools (e.g., Asana, Notion).

• Coordinate schedules and ensure project deadlines are met.

• Assist in website management, including payment systems, affiliate links, and funnels for coaching programs.

• Support day-to-day administrative tasks to ensure efficiency and productivity.

Qualifications:

• Excellent English comprehension and communication skills (critical requirement).

• Strong project management and organizational skills.

• High energy and proactive attitude.

• Knowledge of social media is a plus.

Tools You Will Use:

• Wix

• ClickFunnels

• GoHighLevel (GHL)

• Google Calendar

• Asana or Notion

Working Hours:

• Part-Time: 20 hours per week

• 8 AM – 2 PM EST (Graveyard Shift)

Preferred Traits:

• Strong attention to detail and organization.

• Fast learner and able to execute ideas quickly.

• Ability to stay composed under pressure and in a high-volume workload.

• Self-starter who needs minimal supervision.

Non-Negotiables:

• Screenshot and productivity tracker required.

• Time of work hours must be followed (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting to work in a dynamic, growth-focused environment where your skills as a Digital Marketer or Executive Assistant will make a direct impact on thriving businesses. You’ll be part of a supportive team that values work-life balance, personal growth, and efficiency while helping clients succeed in their entrepreneurial journey.