Are you a trustworthy, resourceful, and enthusiastic professional who can balance executive support, customer service, and creative marketing tasks?

About Us:

At Phyllis Song Consulting, we connect talented Virtual Assistants with meaningful opportunities that allow them to grow professionally and personally. Our community of VAs supports inspiring entrepreneurs and business leaders across industries. If you’re positive, committed, and eager to contribute to a fast-paced, growth-oriented team, this role is perfect for you.

Job Description:

We are seeking a dedicated Virtual Executive & Marketing Assistant who will play a key role in supporting daily operations, customer service, and marketing efforts. This position requires a detail-oriented, creative, and resourceful individual who can adapt to a variety of tasks—from assisting the CEO to helping manage customer communications and social media content.

Key Responsibilities:

Customer Service & Admin

• Manage emails, calendars, and customer payments

• Provide timely support and follow-up with clients

• Ensure smooth communication and organization across the team

Marketing & Social Media Support

• Conduct research to support marketing and content efforts

• Schedule social media posts and assist with engagement

• Use AI tools (e.g., Descript, ChatGPT) to create rough video edits, blog drafts, and social media content

Executive Support

• Manage the CEO’s calendar, schedule, and travel arrangements

• Assist with executive-level communications and planning

• Help keep high-level projects on track by handling day-to-day tasks

Qualifications:

• Previous experience in administrative, executive support, or marketing assistant roles

• Strong organizational skills with the ability to manage multiple priorities

• Tech-savvy and comfortable using AI tools for content creation

• Excellent written and verbal communication skills

• Creative thinker with a positive, can-do attitude

• Trustworthy, dependable, and committed to excellence

Tools You Will Use:

• Infusionsoft (CRM & marketing automation)

• Descript (AI-powered video and audio editing)

• ChatGPT (or other AI content creation tools)

Working Hours:

• Full-Time: 40 hours per week

• 9:00 AM – 5:00 PM EST (times may vary during launches or special promotions – Graveyard Shift for PH-based applicants)

Preferred Traits:

• Trustworthy and honest

• Open-minded and resourceful

• Creative thinker with enthusiasm

• Positive and committed

• Kind and supportive team player

Non-Negotiables:

• Screenshot and productivity tracker required

• Must work during specified EST/EDT hours (Graveyard Shift)

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant, Social Manager, and Content Specialist, where you'll streamline operations, manage engaging social media strategies, and create impactful content. Enjoy a flexible, remote work environment that values efficiency, creativity, and your personal and professional growth.