Job Description:

We are looking for a highly skilled and resourceful Executive Virtual Assistant to join our growing team. The ideal candidate is tech-savvy, detail-oriented, and passionate about using AI tools to increase productivity and efficiency.

If you thrive in a fast-paced environment, enjoy problem-solving, and have solid experience in customer service or executive support, we’d love to work with you!

Responsibilities:

• Provide executive-level administrative support (calendar management, email handling, task coordination).

• Utilize AI tools (ChatGPT, automation platforms, etc.) to streamline workflows and improve efficiency.

• Conduct research, prepare reports, and create presentations as needed.

• Manage client communication with professionalism and empathy.

• Handle confidential information with discretion.

• Assist in project management and ensure deadlines are met.

Requirements:

• At least 3–5 years of experience in executive assistance, customer service, or a similar role.

• Strong communication skills (written and spoken English).

Tech-savvy:

• Familiarity with AI tools, automation software, and productivity apps.

• Excellent organizational and multitasking abilities.

• Ability to work independently, with minimal supervision.

• Reliable internet connection and a professional home office setup.

Preferred Qualifications:

• Previous experience supporting executives or high-level management.

• Interest in leveraging AI for daily tasks and productivity.

• Strong problem-solving and resourcefulness.

Working Hours:

• 8 AM - 5 PM (CST)

• Full-time

Work Location:

• Remote

Non-negotiables:

• OK to work US hours

• OK to use a tracker

Benefits:

• Paid training

• Work from home

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant and be part of a dynamic team that empowers entrepreneurs to achieve a balanced, efficient, and thriving work-life integration. We offer a supportive environment where your skills are valued, and your growth is prioritized, helping you thrive professionally while contributing to our clients' success.