Job Description:

We’re looking for a proactive and organized Executive Assistant / Lead Nurture Specialist to support a FocalPoint Business & Executive Coach focused on leadership development for independent school leaders and business owners.

This role is ideal for someone who enjoys organizing systems, nurturing professional relationships, and helping a coaching business grow through structured follow-ups and lead engagement.

Responsibilities:

• Organize and manage HubSpot CRM (funnels, tagging, segmentation, and workflows).

• Handle LinkedIn lead nurturing through Sales Navigator (follow-ups, messages, and content touches).

• Support scheduling and bookings (manage calendar links, confirmations, and reminders).

• Provide weekly reporting (leads contacted, meetings booked, progress updates).

• Assist with light administrative tasks (email triage, document organization, templates/scripts).

Preferred Traits:

• Proven experience with HubSpot CRM and LinkedIn Sales Navigator (required).

• Highly organized and detail-oriented — you take pride in keeping systems efficient and accurate.

• Excellent written English and professional communication skills.

• Personable, proactive, and confident engaging in outreach and follow-ups.

• Able to work US Central Time (CST) hours reliably.

Preferred: 

• Experience supporting FocalPoint Coaches or professionals in executive/business coaching environments.

Bonus: 

• Background in client management, marketing support, or lead generation for coaching or consulting businesses.

Non-Negotiables:

• Part-time start (20 hours/week minimum) with potential to scale up.

• Fully remote, long-term opportunity.

• Start date: Early to Mid October 2025.

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting as a Lead Generation Specialist and be part of a dynamic team dedicated to helping business owners achieve a healthy work-life balance. With a focus on growth, efficiency, and empowering individuals, you'll play a crucial role in driving success and creating lasting impact.