Are you a proactive, detail-oriented professional who loves the behind-the-scenes work that keeps real estate deals moving? Join our growing team and support realtors with listings, documents, and client coordination—all from the comfort of your home!

About Us:

Phyllis Song Consulting is a trusted Virtual Assistant agency that helps entrepreneurs and real estate professionals streamline their operations and grow their businesses. We believe in empowering Virtual Assistants to reach their potential through world-class training, mentorship, and community support.

Job Description:

We are looking for a Real Estate Virtual Assistant to handle administrative and transaction coordination tasks. The ideal candidate is organized, tech-savvy, and experienced with real estate tools and MLS platforms. You’ll play a key role in keeping listings updated, managing paperwork, and supporting smooth property transactions.

Key Responsibilities:

• Manage and update property listings in MLS and other real estate platforms (Zillow, Trulia, Realtor.com, Redfin).

• Coordinate real estate transactions, ensuring all paperwork and documentation are completed accurately and on time.

• Prepare marketing materials such as brochures and flyers using Canva.

• Upload and organize property photos and files in MLS, Dropbox, and Google Workspace.

• Communicate with sellers, clients, and team members to ensure all parties are informed.

• Perform follow-ups with clients and agents using Follow Up Boss.

• Maintain organized records and ensure smooth digital workflow.

Qualifications:

• Proven experience in real estate admin or transaction coordination.

• Familiarity with MLS and property listing platforms.

• Proficiency in Canva, Google Workspace, Dropbox, and Docusign.

• Excellent communication and time-management skills.

• Ability to work independently and handle multiple tasks efficiently.

• Proactive, resourceful, and a self-starter.

Tools You Will Use:

• MLS (Multiple Listing Service)

• Zillow / Trulia / Realtor.com / Redfin

• Follow Up Boss

• Docusign

• Canva

• Dropbox

• Google Workspace

Working Hours:

• Part-Time (Transitioning to Full-Time)

• 9 AM – 5 PM CST (Graveyard Shift)

Compensation:

• $5/hour

Preferred Traits:

• Proactive and takes initiative

• Resourceful and adaptable

• Organized and detail-oriented

• Reliable and trustworthy

• Excellent communicator

Non-Negotiables:

• Screenshot and productivity tracker required.

• Must adhere to designated work hours (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

• Quarterly bonus for closed deals.

Why Join us?

Join Phyllis Song Consulting as a Real Estate Virtual Assistant and help transform the way real estate professionals manage their businesses. You'll provide vital support, enhance productivity, and contribute to the success of clients while enjoying a flexible, supportive work environment.