About Us:

Phyllis Song Consulting is a premier Virtual Assistant Agency dedicated to connecting extraordinary VAs with inspiring entrepreneurs and executives worldwide. We believe in empowering our team with training, growth opportunities, and a supportive community that encourages both personal and professional development.

Job Description:

We’re seeking an Executive Assistant who can provide both personal and professional support to a high-profile entrepreneur known for inspiring change globally. The ideal candidate will manage day-to-day operations, communications, scheduling, and partnerships — ensuring seamless coordination across multiple time zones and projects. This is an exciting role for someone who enjoys variety, creativity, and being a vital part of a mission-driven team.

Key Responsibilities:

• Manage personal and professional calendars, emails, and communications.

• Coordinate global travel arrangements, itineraries, and expense reporting.

• Handle partnership communications including gifting projects, outreach, and scheduling.

• Assist with contract management and liaising with third-party vendors and contractors.

• Manage CRM systems, dashboards, and target lists for business development.

• Oversee website updates and general administrative support.

• Process invoices and maintain financial records using Xero.

• Support project management for key events, campaigns, and content initiatives.

• Develop and maintain systems for smoother operations and scalability.

• Provide exceptional client service and relationship management from start to finish.

Qualifications:

• Proven experience as an Executive Assistant or VA supporting senior leadership.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Comfortable managing both personal and business tasks.

• High attention to detail and strong time management skills.

• Able to work independently and anticipate needs proactively.

• Experience with Xero, Google Workspace, and CRM tools preferred.

• A passion for personal development, creativity, and positive impact is a plus!

Tools You Will Use:

• Google Workspace (Docs, Calendar, Sheets, Gmail, Drive)

• Xero Accounting Software

• Active Campaign

Working Hours:

• Part-Time: 10–19 hours per week

• Schedule: 6 AM – 5 PM PST (Graveyard Shift for PH-based applicants)

• Hourly Rate: $5/hr

Preferred Traits:

• Proactive and solution-oriented

• Detail-oriented and organized

• Personable, cheerful, and supportive

• Flexible and adaptable to change

• Open-minded and creative

• Excellent communicator and team player

• Passionate about growth and personal development

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score submission required.

• Must be available to work Graveyard Shift (US Pacific Standard Time).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

Why Join us?

Join Phyllis Song Consulting as an Executive Assistant and be an integral part of a team dedicated to empowering business owners and promoting work-life balance. You’ll provide essential support while developing your skills in a dynamic, collaborative environment focused on growth and success.