Are you an organized, proactive, and detail-oriented professional who thrives on managing projects and supporting executives? If you love turning chaos into clarity and leading with initiative, we’d love to meet you!

About Us:

At Phyllis Song Consulting, we help Virtual Assistants build fulfilling, long-term careers with clients around the world. We are a thriving VA community that believes in empowerment through mentorship, growth, and collaboration. Join us and be part of a supportive team that values your skills, initiative, and drive for excellence.

Job Description:

We’re looking for a Project Manager / Executive Assistant (EA) who can wear multiple hats — from overseeing projects and coordinating team efforts to supporting executives with administrative and operational needs. The ideal candidate is both strategic and hands-on, ensuring goals are met efficiently while maintaining excellent communication and organization.

Key Responsibilities:

• Manage and oversee multiple projects simultaneously, ensuring timelines and deliverables are met.

• Support executives in day-to-day operations — calendar management, meeting coordination, and correspondence.

• Create, maintain, and optimize project workflows and documentation.

• Communicate clearly with team members and stakeholders to track progress and resolve issues.

• Prepare reports, summaries, and presentations for executive review.

• Anticipate needs, think ahead, and proactively offer solutions.

• Assist in onboarding new team members and maintaining team organization systems.

Qualifications:

• Proven experience as a Project Manager, Executive Assistant, or similar role.

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication skills in English.

• Experience managing remote teams or coordinating across time zones.

• Ability to work independently with minimal supervision.

• Tech-savvy, adaptable, and quick to learn new tools.

Tools You Will Use:

• Google Workspace (Docs, Sheets, Calendar)

• Asana / ClickUp / Trello (or similar project management tools)

• Slack / Zoom / Loom

• Notion / Airtable

• CRM and communication platforms (as needed)

Working Hours:

• Full-time: 8 AM – 5 PM PST

• Graveyard Shift (US Timezone)

Rate:

• $6 per hour

Preferred Traits:

• Proactive and resourceful

• Excellent communicator and problem-solver

• Highly organized and detail-oriented

• Calm under pressure and deadline-driven

• Growth mindset and continuous learner

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score may be required (if applicable).

• Must be available to work during Graveyard Shift (US Timezone) (8 AM – 5 PM PST).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO.

Why Join us?

As a Project Manager and Executive Assistant at Phyllis Song Consulting, you’ll play a key role in streamlining operations and supporting leadership while fostering a culture of collaboration and growth. Your contributions will directly impact our ability to deliver top-tier services, empowering clients to achieve greater work-life balance and success.