Are you a highly organized, proactive multitasker who loves managing projects, supporting leadership, and turning ideas into actionable plans?

About Us:

At Phyllis Song Consulting, we empower Virtual Assistants (VAs) to achieve professional excellence while helping entrepreneurs scale their businesses. Our community values growth, collaboration, and excellence — and we’re looking for driven individuals who want to grow their careers in a supportive and high-performing remote team.

Job Description:

We’re looking for a Project Manager / Executive Assistant who can oversee daily operations, coordinate projects, and provide direct administrative and strategic support to senior leadership. This role is perfect for someone who’s not only organized and detail-oriented but also excels at braindumps — capturing ideas, structuring thoughts, and transforming them into clear, actionable tasks and project plans.

Key Responsibilities:

• Manage and track ongoing projects, ensuring deadlines and deliverables are met.

• Conduct and organize braindump sessions with leadership, taking ideas and turning them into structured workflows and priorities.

• Assist with executive scheduling, calendar management, and meeting coordination.

• Prepare reports, presentations, and documentation for various initiatives.

• Communicate effectively with team members to ensure clarity on priorities and progress.

• Monitor project performance and proactively resolve issues.

• Maintain and organize digital files and resources.

• Support in team coordination and internal communications.

Qualifications:

• Proven experience as a Project Manager, Executive Assistant, or Operations VA.

• Strong note-taking and transcription skills — ability to turn unstructured ideas into clear plans.

• Excellent communication, organization, and time management skills.

• Ability to work independently and handle confidential information with discretion.

• Familiarity with project management and productivity tools.

• Excellent English writing and speaking skills.

Tools You Will Use:

• ClickUp / Asana / Trello

• Google Workspace

• Slack / Zoom

• Notion

• Microsoft Office / Canva (as needed)

Working Hours:

• Full-Time | 8:00 AM – 5:00 PM CST (Graveyard Shift)

Rate:

• $5–6 USD per hour

Preferred Traits:

• Proactive and resourceful

• Detail-oriented and efficient

• Excellent communicator and listener

• Able to organize ideas from brainstorming sessions into actionable steps

• Adaptable to changing priorities

• Problem-solver with a positive attitude

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score (if applicable).

• Must be available to work during Graveyard Shift (US Timezone).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• 9th month, anniversary, and performance bonuses.

• Access to training resources.

• Collaborate with an excellent community of VAs.

• Weekly payment.

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO.

Why Join us?

Join Phyllis Song Consulting as a GHL Specialist and become part of a team that empowers business owners to achieve work-life balance while scaling their operations. With a focus on personal growth and cutting-edge tools, you’ll have the opportunity to make a real impact while working in a supportive and dynamic environment.