About Us:

Phyllis Song Consulting is a top-tier Virtual Assistant agency dedicated to empowering VAs with opportunities to grow their skills, mindset, and income. We match exceptional virtual professionals with business owners who value excellence, reliability, and teamwork. Join a supportive community that celebrates your wins, invests in your development, and helps you thrive in your career.

Job Description:

We are seeking a Bookkeeper with General Administrative skills to manage multiple property-related accounts and company entities. You will oversee bookkeeping for several properties and LLCs, assist with fund management, and provide occasional support on company-wide projects. This role also includes personal finance tasks and collaboration with property managers, accountants, and other team members.

Key Responsibilities:

• Record transactions accurately and maintain financial books using QuickBooks.

• Reconcile multiple bank statements monthly.

• Prepare and produce monthly cash flow statements, income statements, and balance sheets.

• Work with property management accounting teams to ensure accurate reporting.

• Support the preparation of year-end financials and assist in collaboration with tax accountants for K-1s.

• Create tracking sheets, charts, and dashboards using Google Sheets or Excel.

• Write and edit professional correspondence, emails, and simple reports.

• Provide backup support for other admin or project-based tasks as needed.

• Present clear, concise financial summaries in verbal monthly reports.

Qualifications:

• Proven experience in bookkeeping (property management experience preferred).

• Strong QuickBooks proficiency (required).

• Knowledge of property management accounting systems.

• Intermediate Excel/Google Sheets skills (charts, graphs, formulas).

• Strong analytical, organizational, and multitasking skills.

• Excellent written and verbal communication.

• Experience working with U.S.-based clients is a plus.

Tools You Will Use:

• QuickBooks

• Property management accounting software

• Google Sheets

• Microsoft Word, Excel, and PowerPoint

Working Hours:

• Full-Time | 9 AM – 6 PM EST (Graveyard Shift)

Preferred Traits:

• Highly organized and detail-oriented

• Dependable and trustworthy

• Strong problem-solving and analytical skills

• Personable and collaborative

• Efficient and adaptable during busy periods (especially tax season)

• Excellent English communication skills

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score verification required.

• Must be available during the stated U.S. working hours (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset).

• Work-from-home opportunity.

• Access to training resources.

Why Join us?

Join Phyllis Song Consulting for an opportunity to grow in a supportive, family-like environment where we prioritize work-life balance and personal development. As a Bookkeeper or Admin Assistant, you'll be empowered to contribute to meaningful work while enjoying flexibility and growth in a dynamic, values-driven team.