Are you a proactive and tech-savvy Executive Assistant with a passion for marketing, client relations, and basic accounting? Do you excel in fast-paced environments and enjoy supporting busy executives? If so, we want you on our team!

Job Description:

We are a growing business that connects brands, experts, and thought leaders with global audiences. We need an organized and detail-oriented Executive Assistant who can assist with marketing, media outreach, and basic accounting, while ensuring smooth operations for our CEO.

Key Responsibilities:

Calendar & Scheduling:

•Manage the CEO’s schedule, coordinate meetings, and handle travel logistics.

•Send reminders and follow-ups to ensure no details are missed.

Marketing & PR Support:

•Help with media contacts, influencer outreach, and tracking marketing campaigns.

•Assist with social media content creation, newsletters, and other marketing materials.

Basic Accounting:

•Track expenses, organize invoices, and help reconcile financial records.

•Assist with budget tracking and financial reporting.

Research & Problem Solving:

•Research information independently and resolve issues as they arise.

Communication & Client Relations:

•Draft professional emails and maintain communication with clients and partners.

Task Management:

•Track and follow up on tasks and deadlines to ensure timely completion.

Qualifications:

•At least 3 years of experience as an Executive Assistant or in a similar role.

•Knowledge of marketing, PR, and basic accounting.

•Proficiency in Microsoft Teams, Outlook, and basic accounting tools (e.g., QuickBooks).

•Strong communication skills and attention to detail.

•Ability to work independently and manage multiple tasks.

•Comfortable working remotely and in a flexible, fast-paced environment.

Tools You'll Use:

•Microsoft Teams & Outlook

•Constant Contact (for email marketing)

•Accounting software (QuickBooks, Xero, etc.)

Working Hours:

•Full-time, hourly-based role.

•Core hours: 9:00 AM – 6:00 PM EST (Eastern Time).

•This is a graveyard shift for candidates based in the Philippines.5

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Join us at Phyllis Song Consulting as an Executive Assistant, where you’ll play a key role in supporting our mission to help clients and virtual assistants achieve work-life balance. You’ll be working alongside a dynamic team, contributing to the success of our clients through seamless organization, proactive support, and strategic coordination.