Are you a proactive, organized, and tech-savvy Executive Assistant who thrives on helping leaders stay focused and efficient? If you’re passionate about problem-solving, managing priorities, and ensuring smooth daily operations — we want you on our team!

About Us:

At Phyllis Song Consulting, we specialize in connecting exceptional Virtual Assistants with visionary entrepreneurs and executives. Our community of top-performing VAs thrives on collaboration, continuous learning, and purpose-driven support. When you join us, you become part of a team dedicated to helping leaders scale their impact while building a rewarding remote career.

Job Description:

We’re looking for a highly organized and forward-thinking Executive Assistant to support a busy CEO. You’ll be responsible for optimizing their schedule, managing communications, coordinating logistics, and ensuring daily operations run seamlessly. This role requires a mix of strategy, execution, and adaptability — ideal for someone who can anticipate needs and solve problems before they arise.

Key Responsibilities:

• Manage and optimize the CEO’s calendar, meetings, and travel logistics.

• Handle inbox management with precision — prioritize, respond, and filter communications.

• Oversee task management and project coordination in ClickUp and related tools.

• Anticipate operational needs and proactively address challenges.

• Maintain confidentiality while handling sensitive business and personal information.

• Communicate professionally with internal and external stakeholders.

• Support daily decision-making by ensuring the CEO’s time is focused on high-priority goals.

Marketing Support:

• Assist in planning and coordinating marketing campaigns and launches.

• Draft, review, and schedule content for social media, newsletters, and other platforms.

• Monitor basic marketing analytics and provide performance summaries to support decision-making.

• Coordinate with designers, copywriters, and external vendors to ensure timely delivery of marketing assets.

• Help maintain brand consistency across communications and marketing materials.

Qualifications:

• Minimum 2 years of experience as an Executive Assistant or similar role.

• Strong written and verbal communication skills.

• Exceptional organizational and multitasking abilities.

• Tech-savvy and quick to learn new tools and systems.

• Proactive, dependable, and solution-oriented.

• Able to work independently while maintaining clear communication.

Tools You Will Use:

• ClickUp – Task and project management

• Gmail Workspace & SaneBox – Email management

• Slack – Team communication

• Go High-Level CRM – Client and workflow tracking

• ChatGPT and AI productivity tools

Working Hours:

• Part-Time (20 hours per week)

• US Central Time Zone (Graveyard Shift for PH-based applicants)

• Highly responsive throughout the day with morning, afternoon, and evening checkpoints.

• Occasional flexibility for urgent matters or travel coordination.

Preferred Traits:

• Proactive & solution-oriented

• Highly organized & detail-driven

• Excellent communicator

• Tech-savvy & adaptable

• Discreet & trustworthy

• Resourceful & results-focused

Non-Negotiables:

• Screenshot and productivity tracker required.

• Credit score required.

• Must be available during US hours (Graveyard Shift).

Benefits:

• Paid 30 business days of training (focused on both mindset and skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for Philhealth contributions after 6 months of tenure, and after 1 year opt between Philhealth or HMO

Why Join us?

Joining the Phyllis Song Virtual Dream Team means becoming part of a vibrant, growth-oriented environment where your contributions are valued, and your professional development is a priority. As an Executive Assistant or Project Manager, you'll thrive in a supportive, innovative team that encourages work-life balance while tackling exciting, impactful projects.