Job Description:

We are looking for a highly organized, fast, and resourceful Executive Assistant to support the founder of a leading global PR and marketing firm, headquartered in New York. This role is perfect for someone who thrives in a fast-paced environment, manages details with precision, and feels confident communicating with high-level executives and luxury clientele.

If you’re proactive, tech-savvy, and exceptional at managing schedules across multiple time zones, this may be the perfect opportunity for you.

Role: Executive Assistant (with ~20% Social Media Support)

Hours: 30 hours/week (Monday–Friday)

Schedule: Must be available during New York (EST) business hours

Key Responsibilities:

• Manage an extremely busy executive calendar across global time zones

• Schedule meetings via email, text, and phone calls (phone confidence is required)

• Organize and prioritize multiple email inboxes

• Book international travel: flights, accommodations, transportation

• Maintain to-do lists and ensure follow-through on priorities

• Join and participate in team communication via Slack

• Submit expenses and reports through Expensify

• Track time via Harvest

• Draft and schedule social media posts

• Update LinkedIn

• Create and post simple reels

• Support social media initiatives under direction of a senior team member

• Transfer content from old PowerPoint templates into new branded templates

• Ensure accuracy and high-quality formatting (no heavy design required)

• Extremely organized and detail-oriented

• Fast, efficient, and smart

• Confident making phone calls and handling global scheduling

• Tech-savvy and comfortable navigating multiple platforms

• Experienced supporting high-level executives in fast-paced industries

• A proactive self-starter who anticipates needs

• Calm, professional, and polished when dealing with elite clientele

• Someone who learns quickly and communicates clearly

Tools You Will Use:

• Outlook

• Slack

• Expensify

• Harvest

• PowerPoint

• Google Docs

• Zoom

• Social media platforms (Instagram, LinkedIn, etc.)

After the onboarding period, you should be able to:

• Keep the executive organized, prepared, and ahead of schedule

• Manage global calendars with precision

• Communicate professionally and efficiently

• Execute tasks with minimal oversight

• Contribute to improving workflows and keeping operations running smoothly

• Prior experience as an Executive Assistant to a senior-level executive

• Must be comfortable with phone-based scheduling

• Excellent English communication skills

• Experience with global time zones is a plus

• Ability to handle confidential information with discretion

• Strong PowerPoint and Microsoft Office skills

• Social media familiarity (basic content support)

Benefits:

• Paid 30 business days of training (mindset + skillset)

• Work-from-home opportunity

• 9th month, anniversary, and performance bonuses

• Access to training resources

• Collaborate with an excellent community of VAs

• Weekly payment

• Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year choose between PhilHealth or HMO

Why Join us?

Join us at Phyllis Song Consulting, where we empower professionals to achieve a balanced work-life dynamic while fostering personal and professional growth. As an Executive Assistant, you'll play a key role in supporting our mission, making a direct impact while thriving in a supportive, people-first environment.