Job Description:

We are seeking a highly organized, proactive, and reliable Executive Assistant to provide top-tier administrative and operational support to a busy executive. This role requires someone who can work independently, manage multiple priorities, and maintain a high level of professionalism in all communications.

Key Responsibilities:

•Manage executive calendars, appointments, and scheduling

•Handle email correspondence, inbox management, and follow-ups

•Prepare documents, presentations, and reports as needed

•Coordinate travel arrangements, accommodations, and itineraries

•Support project management and ensure deadlines are met

•Conduct research and compile data for decision-making

•Assist in process improvement initiatives and SOP creation/updates

•Organize files, records, and documentation Liaise with internal teams, clients, and external partners

•Assist with personal tasks as required

•Maintain confidentiality with sensitive information

Qualifications:

•Ideal Candidate At least 2+ years of experience as an Executive Assistant or similar role •Proficiency in Microsoft Excel is required

•Experience with process improvement and SOP documentation

•Excellent English communication skills (both written and verbal)

•Strong organizational and time-management abilities

•Proactive, resourceful, and able to work with minimal supervision

•High attention to detail and strong problem-solving skills

•Proficient with productivity tools (Google Workspace, Microsoft Office, project management tools, etc.)

•Able to work the required schedule: Monday–Friday, 8 AM–5 PM EST

•Reliable internet connection and a quiet workspace

What We Offer:

•Consistent full-time work (40 hours/week)
•Competitive rate of $7 per hour

•Opportunity to work with a supportive and fast-paced team

•Long-term, stable role for the right candidate

•Monday – Friday, 8:00 AM – 5:00 PM EST

•Hours: 40 hours per week (Full-Time)

Benefits:

•Paid 30 business days of training (mindset + skillset)

•Work-from-home opportunity

•Access to training resources

Why Join us?

As an Executive Assistant at Phyllis Song Consulting, you'll play a key role in supporting high-level operations while fostering a positive work environment. You'll have the opportunity to grow professionally, streamline processes, and contribute to the success of both the team and our clients.