Job Description:

We are looking for a full-time Virtual Assistant to support daily administrative, travel, and operations tasks. This role requires someone who is proactive, process-oriented, and comfortable managing multiple responsibilities while maintaining high standards of accuracy and organization.

Key Responsibilities:

•Book flights, hotels, and travel arrangements

•Process and track expenses accurately

•Coordinate and communicate with vendors

•Schedule vendors and company leaders

•Create, update, and maintain spreadsheets

•Organize digital documents and files

•Conduct online research and compile findings

•Support ongoing administrative and operational tasks as needed

Qualifications:

•Proven experience as a Virtual Assistant or in an administrative role

•Strong organizational and time-management skills

•Excellent written and verbal communication skills

•High attention to detail and accuracy

•Ability to work independently and follow processes

•Comfortable asking questions and seeking clarification when needed

Tools You Will Use:

•Asana

•Google Workspace (Gmail, Docs, Sheets, Slides, Drive)

Working Hours:

•Full-Time (40 hours per week or more)

•8:00 AM – 5:00 PM Mountain Time

Preferred Traits:

•System thinker and process-oriented

•Dependable and consistent

•Detail-oriented with high standards

•Diligent and accountable

•Organized problem-solver

•Not shy about asking for help

Non-Negotiables:

•Screenshot and productivity tracker required

•Must be willing and able to work during US time zones (Graveyard Shift)

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

Join Phyllis Song Consulting as an Admin Assistant and become a key player in keeping operations smooth and efficient. You’ll work alongside a dedicated team that values organization, attention to detail, and supports your growth in a collaborative work environment.