Job Description:

We are looking for a reliable and highly organized Executive Assistant to provide administrative and executive support. In this role, you will help streamline daily operations, manage schedules and communications, and ensure executives stay focused on high-impact work.

Key Responsibilities:

• Calendar management and scheduling executive meetings

• Inbox and email management (organizing, flagging, drafting replies)

• Document preparation, editing, and formatting

• Travel planning (flights, hotels, and itineraries)

• Data entry and database management

• Preparing meeting agendas and follow-ups

• Coordinating with internal teams and external partners

• Drafting business correspondence, memos, and reports

Qualifications:

• Proven experience in administrative or executive assistance

• Strong written and verbal communication skills

• Excellent organizational and time-management abilities

• High attention to detail with the ability to multitask

• Reliable internet connection and a quiet work-from-home setup

Tools You Will Use:

• Google Workspace

• Zoom

Working Hours:

• Part-Time (20 hours per week)

• 9:00 AM – 6:00 PM US Eastern Time

• Graveyard Shift

Preferred Traits:

• Detail-oriented

• Action-oriented

• Proactive and self-motivated

Non-Negotiables:

• Screenshot and productivity tracker required

• Ability to work during US Eastern Time (Graveyard Shift)

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

Join us at Phyllis Song Consulting, where we empower our team to achieve success while maintaining a healthy work-life balance. As an Executive Assistant, you'll be part of a supportive, dynamic environment that values growth, collaboration, and making a meaningful impact for both clients and staff.