Are you a highly organized, systems-driven VA who thrives in U.S. timezone work and loves creating SOPs that keep operations running smoothly?

Job Description:

We are looking for a reliable and detail-oriented Executive Assistant / Operations Manager to support daily operations, manage administrative tasks, and build clear Standard Operating Procedures (SOPs). This role is ideal for someone who enjoys organizing processes, supporting leadership, and ensuring systems run efficiently behind the scenes.

Key Responsibilities:

• Provide executive and administrative support to leadership

• Create, document, and maintain SOPs for internal processes

• Manage daily operational tasks and workflows

• Assist with scheduling, inbox management, and follow-ups

• Oversee task management and ensure deadlines are met

• Support CRM-related tasks and process improvements

• Coordinate with team members to ensure smooth operations

Qualifications:

• Proven experience as an Executive Assistant or Operations Manager

• Strong background in creating and documenting SOPs

• Excellent organizational and time-management skills

• High attention to detail and ability to multitask

• Strong written and verbal communication skills

• Ability to work independently during graveyard shifts

Tools You Will Use:

• GoHighLevel (GHL)

• Google Workspace (Docs, Sheets, Calendar)

• Task and project management tools

• Communication tools (e.g., Slack, Zoom)

Working Hours:

• Part-Time: 20 hours per week

• Monday – Friday, 8:00 AM – 5:00 PM PST

• Graveyard Shift (U.S. Timezone)

Preferred Traits:

• Proactive and resourceful

• Systems- and process-oriented mindset

• Dependable and self-motivated

• Comfortable working independently at night

• Growth-oriented and coachable

Non-Negotiables:

• Screenshot and productivity tracker required

• Willingness and ability to work Graveyard Shift (U.S. Timezone)

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

Joining Phyllis Song Consulting means becoming part of a supportive, purpose-driven team that values work-life balance and empowers individuals to achieve their fullest potential. As an Executive Assistant or Operations Manager, you'll play a key role in fostering growth, enhancing efficiency, and helping clients and virtual assistants create healthier, more sustainable work practices.