Are you a proactive Sales Assistant who thrives on follow-ups, coordination, and helping sales teams close more deals?

About Us:

Phyllis Song Consulting is a Virtual Assistant Agency dedicated to connecting talented, reliable Virtual Assistants with long-term remote opportunities. We focus on growth, consistency, and mindset-driven success—helping our VAs build sustainable careers while working from home.

Job Description:

We are looking for a proactive and detail-oriented Sales Assistant to support daily sales operations, podcast coordination, and brand outreach on social media. This role is ideal for someone who takes initiative, follows through on tasks, and understands the urgency of sales support in a fast-paced environment.

Key Responsibilities:

•Assist the sales team with lead management and follow-ups

•Update and maintain CRM systems with accurate data

•Respond to inquiries via email, chat, and social media platforms

•Schedule calls, demos, and appointments

•Prepare sales reports, trackers, and basic analytics

•Support outreach campaigns and sales sequences

•Handle podcast-related tasks (guest coordination, scheduling, follow-ups, admin support)

•Conduct brand outreach on social media (Instagram, LinkedIn, Facebook, etc.)

•Perform administrative tasks related to sales and partnerships

Qualifications:

•1–2 years of experience in sales support, customer service, or virtual assistance

•Experience with podcast coordination and brand outreach on social media

•Strong written and verbal English communication skills

•Familiarity with CRM tools (HubSpot, GoHighLevel, Zoho, Salesforce is a plus)

•Comfortable using Google Workspace and Excel/Google Sheets

•Highly organized, detail-oriented, and reliable

Tools You Will Use:

•CRM platforms (e.g., HubSpot, GoHighLevel, Zoho, Salesforce)

•Google Workspace (Gmail, Docs, Sheets, Calendar)

•Social media platforms (Instagram, LinkedIn, Facebook)

•Scheduling tools (e.g., Calendly)

•Basic podcast coordination tools

Working Hours:

•Full-Time: 40 hours/week

•Schedule: 8:00 AM – 5:00 PM CST

•Shift: Graveyard Shift

•Rate: $3/hour

Preferred Traits:

•Proactive and self-driven

•Consistent with follow-ups and task execution

•Team player who understands sales targets and urgency

•Coachable, adaptable, and open to feedback

Non-Negotiables:

•Screenshot and productivity tracker required

•Fixed work hours aligned with the schedule above (Graveyard Shift – US Time Zone)

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

As a Sales Admin at Phyllis Song Consulting, you’ll be a crucial part of our sales team, helping to streamline processes, manage client communications, and support the growth of our business. Your attention to detail and organizational skills will directly contribute to driving sales efficiency and enhancing client satisfaction.