Job Description:

We are looking for a reliable and detail-oriented Part-Time Admin/ Appointment Setter

to support daily administrative tasks, client prospecting, and follow-ups. This role is ideal for someone who enjoys data organization, has strong communication skills, and is comfortable speaking with clients over the phone. Your work will directly help streamline operations and improve client relationships.

Key Responsibilities:

•Data entry, data cleanup, and information organization

•Client prospecting and lead follow-ups

•Communicating with clients via phone and email

•Maintaining accurate records in spreadsheets and CRM tools

•Supporting day-to-day administrative tasks as needed

Qualifications:

•Previous experience as a Virtual Assistant or in an administrative role

•Strong verbal and written English communication skills

•Comfortable making and receiving phone calls

•Highly organized with excellent attention to detail

•Able to work independently and follow through on tasks consistently

Tools You Will Use:

•Excel / Google Sheets

•Gmail

•CRM and project management tools (training provided)

Working Hours:

•Part-Time (20 hours per week)

•8:00 AM – 5:00 PM PST

•Graveyard Shift (US Time Zone)

Preferred Traits:

•Proactive and self-motivated

•Consistent with strong follow-through

•Clear and confident communicator

•Professional and dependable

•Client-focused mindset

Non-Negotiables:

•Screenshot and productivity tracker required

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

As an Admin Assistant and Appointment Setter at Phyllis Song Consulting, you’ll be integral to keeping our operations running smoothly while helping clients stay organized and on track. Join us to be part of a dynamic team that values efficiency, growth, and providing excellent service in a balanced, supportive environment.