Job Description:

We are seeking a highly organized and adaptable Executive Assistant to support daily operations, streamline systems, and assist with client-facing and internal tasks. This role is ideal for someone who enjoys structure, process-building, and creative problem-solving, with an interest in health and wellness.

Key Responsibilities:

•Documenting and creating SOPs and internal processes

•Handling general administrative tasks and executive support

•Managing and responding to client inquiries professionally

•Organizing, improving, and automating internal systems

•Assisting with project management and task tracking

•Taking detailed meeting notes and summarizing action items

•Supporting basic marketing initiatives and system workflows

•Assisting with sales calls and follow-ups when needed

•Contributing ideas for engaging and viral content

Qualifications:

•Experience as an Executive Admin Assistant or similar role

•Strong organizational and documentation skills

•Excellent written and verbal communication

•Ability to work independently as a self-starter

•Flexible, adaptable, and quick to learn new tools

•Professional work ethic and attention to detail

•Interest or passion for health and wellness is a plus

Tools You Will Use:

•Google Workspace

•ChatGPT

•GoHighLevel (GHL) – marketing experience is a plus

•ClickUp, Asana, or Trello

Working Hours:

•Part-Time (20 hours per week)

•Between 10:00 AM – 5:00 PM US Central Time (with flexibility)

•Graveyard Shift

Preferred Traits:

•Problem-solver mindset

•Organized and detail-oriented

•Creative and resourceful

•People person with strong interpersonal skills

•Professional, flexible, and adaptable

Non-Negotiables:

•Screenshot and productivity tracker required

•Ability to work during US Central Time (Graveyard Shift)

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

As an Executive Assistant at Phyllis Song Consulting, you'll play a key role in supporting our mission to help business owners and virtual assistants achieve a stress-free, balanced life. Join us to be part of a team that values growth, collaboration, and meaningful impact, all while maintaining a supportive and flexible work environment.