Are you a proactive, detail-oriented Virtual Assistant who loves taking ownership of systems like Salesforce while supporting leaders at a high level? This could be your next long-term career move.

About Us:

Phyllis Song Consulting is a people-first Virtual Assistant agency dedicated to building stable, meaningful, and long-term careers for Virtual Assistants. We provide structured training, continuous support, and a collaborative VA community where growth—both personal and professional—is a priority. If you’re looking for more than just a job and want to build a career you can be proud of, you’re in the right place.

Job Description:

We are seeking a Salesforce Executive & Personal Virtual Assistant who is highly organized, proactive, and dependable. This role requires full ownership of Salesforce, combined with executive and personal assistance to support leadership operations and community growth initiatives.

You will play a vital role in keeping systems organized, tasks moving forward, and leadership fully supported through consistent execution and proactive problem-solving.

Key Responsibilities:

•Manage Salesforce with full ownership, accuracy, and consistency

•Maintain, update, and organize Salesforce records and data

•Provide executive and personal assistance to optimize daily productivity

•Assist with community growth and outreach initiatives

•Organize and maintain documents, schedules, and task lists

•Anticipate needs and proactively solve problems before they arise

•Support leadership in staying organized, prepared, and aligned with priorities

•Communicate clearly and consistently via email, WhatsApp, and other platforms

Qualifications:

•Strong hands-on experience with Salesforce (required)

•Proficiency in Google Sheets, Excel, and Microsoft Word

•Excellent organizational and time-management skills

•Smart, resourceful, and able to take initiative with minimal supervision

•Detail-oriented and committed to partnership-level support

•Strong communication skills with reliable follow-through

Tools You Will Use:

•Salesforce

•Google Sheets / Excel

•Microsoft Word

Working Hours:

•Part-Time: 20 hours per week

•Schedule: Between 8:00 AM – 8:00 PM (California Time)

•Shift: Graveyard Shift (Philippine Time)

Preferred Traits:

•Detail-oriented

•Highly organized

•Proactive and solution-focused

•Reliable and consistent

•Team- and partnership-oriented

Non-Negotiables:

•Screenshot and productivity tracker required

•Credit score required

•Must work during the Graveyard Shift aligned with California time

Benefits:

•Paid 30 business days of training (focused on both mindset and skillset)

•Work-from-home opportunity

•9th month, anniversary, and performance bonuses

•Access to training resources

•Collaborate with an excellent community of VAs

•Weekly payment

•Claim reimbursements every quarter for PhilHealth contributions after 6 months of tenure, and after 1 year opt between PhilHealth or HMO

Why Join us?

Join Phyllis Song Consulting as a Salesforce Specialist and Executive Assistant, where you'll leverage your expertise to drive efficiency and innovation within a dynamic, purpose-driven team. You’ll have the opportunity to enhance client success while supporting leadership with strategic operations and administrative excellence.